What are the responsibilities and job description for the Executive Assistant II position at Cox Communications?
This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination for two vice presidents, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed.
PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS :
Interacts daily with senior leaders and their teams.
Coordinates Leadership Staff Meetings, internal events, and all department meetings : efficient in securing the venue / meeting room, audiovisual needs, transportation, and catering, as appropriate; provides administrative support on-site during meetings, including meeting agenda and minutes.
Manages a complex, changing calendar : using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering, and other resources.
Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required.
Analyzes, writes, and summarizes data from multiple sources : develops letters, memoranda, and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
Prepares presentations and other documents using MS Word, Excel, and PowerPoint for various needs inclusive of meetings and program reviews.
Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement.
Maintains confidential information and secure access to confidential company information.
Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader.
Sorts and distributes mail and packages to appropriate parties.
Greets and assists visitors and arranges for escorts, as necessary.
Processes expense reports and invoices.
Gathers and arranges materials and relevant information for assigned projects or persons.
Codes, compiles, and files correspondences, records, documents, and reports according to an established system.
Prepares, organizes, and maintains documents and files of a complex or confidential nature, tracks budget expenditures.
Owns and maintains contact and information resources for leaders. Works with other EAs on employee events and meetings.
QUALIFICATIONS AND EXPERIENCE :
Minimum Qualifications :
High School Diploma / GED and 7 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree / certification beyond a HS diploma / GED in a related discipline and 5 years’ experience; or 9 years’ experience in a related field in lieu of a degree.
Experience directly reporting to and supporting senior executives and their respective teams.
Strong knowledge of MS Office, Access, PowerPoint, Outlook, and Word.
Excellent event planning, calendar management, organizational, meeting coordination, and project management skills.
Excellent ability to work effectively with teams throughout the organization, navigate the network effectively, and gain support from peers and others within the team.
Must be detail-oriented, able to develop and maintain a highly efficient work environment, effectively prioritize, and have time management skills.
Must have experience maintaining confidential, business, and personnel-sensitive information.
Strong written and verbal communication skills to use sound judgment to field inquiries professionally and efficiently.
Preferred Qualifications :
BS / BA or advanced degree in a related discipline strongly desired (i.e., Business).
Project management experience desired.
Experience in telecommunications desired.
Experience and understanding of Oracle, Canva, and general graphic design ability.
What’s In It for You?
Here’s a sneak peek of the benefits you’d receive as a Cox employee :
Exceptional work-life balance, flexible time-off policies, and accommodating work schedules.
Comprehensive healthcare benefits, with multiple options for individuals and families.
Generous 401(k) retirement plans with up to 8% company match.
Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance.
Professional development and continuing education opportunities, including tuition reimbursement.
Access to financial wellness / planning resources.
Free internet and discounts on other Cox services.
Check out all our benefits.
Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.
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