What are the responsibilities and job description for the Executive Assistant II position at Cox Communications?
This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination for two vice presidents, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed.
Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.
PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS :
- Interacts daily with senior leaders and their teams.
- Coordinates Leadership Staff Meetings, internal events, and all department meetings : efficient in securing the venue / meeting room, audiovisual needs, transportation, and catering, as appropriate and coordinate any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, and minutes.
- Manages a complex, changing calendar : using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering, and other resources.
- Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required.
- Analyzes, writes, and summarizes data from multiple sources : Develops letters, memoranda, and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
- Prepares presentations and other documents using MS Word, Excel, and PowerPoint for various needs inclusive of meetings and program reviews.
- Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement.
- Maintains confidential information and secure access to confidential company information.
- Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader.
- Sorts and distributes mail and packages to appropriate parties.
- Greets and assists visitors and arranges for escorts, as necessary.
- Processes expense reports and invoices.
- Gathers and arranges materials and relevant information for assigned project or person.
- Codes, compiles, and files correspondences, records, documents, and reports according to an established system.
- Prepare, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures.
- Owns and maintains contact and information resources for leaders. Works with other EAs on employee events and meetings.
QUALIFICATIONS AND EXPERIENCE :
Minimum Qualifications :
Preferred Qualifications :
What's In It for You?
Here's a sneak peek of the benefits you'd receive as a Cox employee :
Compensation :
Hourly base pay rate is $34.38 - $51.59 / hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and / or an incentive program.
Benefits :
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
About Cox Communications :
Cox Communications is the largest private telecom company in America, serving six million homes and businesses. That's a lot, but we also proudly serve our employees. Our benefits and our award-winning culture are just two of the things that make Cox a coveted place to work. If you're interested in bringing people closer through broadband, smart home tech, and more, join Cox Communications today!
About Cox :
Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech, and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today!
Cox is an Equal Employment Opportunity employer - All qualified applicants / employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy
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Salary : $34 - $52
