Real Estate Transaction Coordinator

Transaction Coordinator at
Commercial Real Estate Brokerage

Purpose:

To deliver comprehensive administrative and transactional support to the brokerage department of a leading commercial real estate company specializing in property management, brokerage, and consulting services. This role ensures the seamless execution of lease and sale transactions, accurate and timely billing, organized records management, and professional client communication. The Transaction Coordinator contributes to operational excellence, proactive marketing efforts, and exceptional customer service to support the success of the brokerage team.

Key Responsibilities:

As the Transaction Coordinator, you will provide essential support to the brokerage department through:

Transaction Support:

• Assisting with the preparation of lease and purchase contracts using CAR and AIR forms.
• Communicating with clients via email regarding applications, insurance requirements, payment instructions, and transaction updates.
• Managing client and transaction details within the CRM system, including updating records, pulling reports, maintaining comparable data, and creating deal files

Market Research and Analysis:

• Preparing, gathering, and organizing comparable lease and sale data for accurate and informed decision-making.

Marketing Support:

• Collaborating on property marketing efforts, including creating brochures, floor plans, social media posts, and property listing entries across various platforms.

Records Management:

• Organizing and maintaining digital brokerage files, including transaction-specific documents, reference materials, applications, and billing information.
• Overseeing the brokerage’s key systems and lockbox inventory to ensure efficient operations.

Client Interaction & Office Support:

• Managing phone calls and in-person inquiries, ensuring a professional and welcoming experience for clients.
• Brokerage errands: Drop off and pick up of keys, plans, documents and other items as needed.

Required Skills & Competencies:

Technical Proficiency:

• Skilled in Microsoft Office Suite (Outlook, Excel, Word, To Do) with the ability to quickly adapt to new software and systems.
• CRM Management
• Document reparation and detailed review

Organizational Excellence:

• Highly organized with effective time and task management abilities.
• Able to prioritize tasks by urgency and importance in a fast-paced environment.

Problem-Solving:

• Resourceful critical thinker who thrives on solving complex challenges.

Communication Skills:

• Excellent written and verbal communication skills, with a professional and personable tone.

Desired Personality Traits:

• Detail-oriented and committed to producing high-quality, error-free work.
• Enjoys variety in daily tasks and thrives in a fast-paced environment.
• Proactive, self-motivated, and solution-oriented.
• Gains satisfaction from completing tasks and contributing to team success.
• Flexible and adaptable when faced with challenges, maintaining a positive and professional demeanor.
• Values integrity, teamwork, and excellence as core workplace principles.

Preferred Qualifications:

• California Real Estate License (preferred but not required).
• Experience in real estate, legal contracts, escrow, or a related field is highly advantageous.

To Apply:

Please submit resume and cover letter.

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Administrative: 3 years (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Relocate:

• Redding, CA 96001: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $27