What are the responsibilities and job description for the Administrative Assistant position at CP Unlimited?
Administrative Assistant
Type of Position Full time
Search Location(s) Wappinger Falls, NY
Apply Now (https : / / phe.tbe.taleo.net / phe03 / ats / careers / v2 / applyRequisition?org=CPOFNYS&cws=45&rid=6498)
Job Brief
A. POSITION SUMMARY : The administrative assistant coordinates and provides administrative support to the Leadership Team
Shift Worked : 9 : 00am-5 : 00pm
Weekly Hours : 37.5
FLSA Status : Non Exempt
Pay range : 20.00 - $20.00
POSITION DUTIES :
1.Greets visitors, accepts packages / deliveries, covers light reception duties
Maintains calendars for all conference rooms
Prepares agendas for meetings and records minutes in Executive Assistant’s absence.
4.Provides secretarial support when needed for the Executive Director, Associate Executive Director and members of Leadership Team
Sets up catering and vendor arrangement for organization’s events
Distributes mail to appropriate staff mailboxes.
7.Keeps updated inventory of office supplies, ordering as needed
8.Maintains confidential and sensitive information regarding CP Unlimited Hudson Valley Division.
Assist with agency events
Assists other departments with projects when needed
Performing basic data entry as required
Preparing and submitting purchase orders and expense reports
Assist with quotes and vendor relationships
Returning phone calls and emails on behalf of the company or a company executive
Filing and organizing electronic and physical documents
Working with IT department to troubleshoot technology issues
Assists Human Resources team as needed
Performs all other duties as assigned
C. POSITION REQUIREMENTS :
1. Minimum three years secretarial / administrative assistant experience. 2. Proficient in Microsoft Word, Excel, & Adobe. 3. Must be able to work independently and have good communication skills.
Salary : $20
