Operations & Project Coordinator Analyst

Position Overview:

We are seeking a detail-oriented and proactive Operations & Project Coordinator Analyst to join our team. This role will be responsible for managing day-to-day operational functions, financial processes, and administrative coordination to ensure efficiency across the organization. The ideal candidate will be highly organized, tech-savvy, and capable of handling multiple responsibilities, from financial oversight to HR support and IT coordination.

Key Responsibilities:

Finance & Accounting Support

• Manage all invoicing, accounts receivable, and accounts payable processes.
• Process semi-monthly and monthly payrolls accurately and on time.
• Support monthly bookkeeping and ensure timely reconciliations.
• Conduct corporate financial audits and submit account reconciliations for P&L and balance sheets.
• Produce and analyze monthly utilization & profit margin reports for leadership.

Human Resources & Compliance

• Onboard new hires and ensure a smooth transition into the company.
• Administer benefits and track eligibility, employee reviews, and time-off policies (floating holidays, birthday holidays, etc.).
• Ensure compliance with state and federal labor regulations across multiple states.
• Assist in insurance renewals and manage company-wide benefits programs.
• Draft, update, and implement company policies and procedures to maintain compliance and operational efficiency.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Finance, Accounting, HR, or a related field preferred.
• 5 years of experience in operations, accounting, project coordination, or HR administration.
• Strong knowledge of financial reporting, payroll processing, and bookkeeping.
• Experience managing state compliance requirements and benefits administration.
• Experience with AEC Industry
• Construction Management Experience
• Experience with Public Sector/Municipalities
• Proficiency in Microsoft Office Suite, QuickBooks, WordPress, and project management tools.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Strong problem-solving skills and ability to work independently.

If you thrive in a dynamic environment and enjoy wearing multiple hats, we’d love to hear from you! Apply today and be part of a growing, high-performing team.