Benefits Administrator

ESSENTIAL JOB FUNCTIONS

• Provide guidance to local HR, location management and employees as required to address employee benefit plan issues and promote plan utilization.
• Investigate, propose, and assist with implementation of new programs (e.g., wellbeing programs)
• Serve as liaison between benefits and HR Technology, Payroll, Finance, including integration files, audits, and reconciliations.
• Serve as a valuable team member with the management of benefits enrollments.
• Participate in annual U.S. Open Enrollment (OE) system testing:
• Partner with Payroll to ensure accurate file feeds and deductions of all benefit premiums.
• Design OE guides and other employee education materials (e.g., email announcements, webinars, digital guides).
• Develop new hire benefits onboarding materials (e.g., new hire orientation education).
• Conduct training/seminars to educate employees.
• Provide guidance and counsel employees on existing benefit offerings.
• Conduct audits and perform reconciliation on vendor billing and enrollment records.
• Analyze current internal processes for efficiency and compliance.
• Assist in evaluating and selecting employee benefits (including health insurance, dental, vision, ancillary coverages, and voluntary benefit options.)
• Collect data on industry standards and practices to determine competitive benefits programs.
• Identify trends in benefit offerings across like employers.
• Re-evaluate and/or re-negotiate vendors in search of cost-saving opportunities.
• Support H&W benefit M&A activities and transitions.
• Foster collaboration across corporate functions and the Company’s subsidiaries to accomplish key H&W benefits objectives and compliance.

Assist with benefit plan compliance by partnering with the company’s benefits brokers to ensure all benefit plans sponsored through subsidiaries meet all federal and state requirements including, but not limited to 5500 filings, FSA discrimination testing, ACA reporting and HIPAA required notices.

Work with company’s subsidiaries to ensure all sponsored benefit plans are administered in compliance with all federal and state laws and regulations including, but not limited to ACA, ERISA, HIPAA, COBRA, and FMLA.

KNOWLEDGE, SKILLS, AND EXPERIENCE

• Bachelor’s degree or work experience equivalent to 8 years in health and welfare benefits implementation and administration.
• Full understanding and experience with managing benefit offerings for groups with 5,000 employees including self-funded, pharmacy carve-out, complex pre-tax (FSA, HSA) offerings.
• Ability to understand and articulate various benefit terms and programs.
• Strong employee service focus, demonstrating the ability to prioritize quality and employee experience.
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks.

Additional Skills/Experience/Requirements

• Proficient with Microsoft Suite including Excel, Word, and PowerPoint.
• Excellent interpersonal and collaborative skills, with a professional demeanor and the ability to interact with all levels of management, colleagues, and vendors.
• Strong problem-solving skills with the ability to deal with and resolve ambiguous, confidential, and sensitive situations and issues of a complex nature while providing flexible solutions.
• Ability to maintain confidentiality and understand how sensitive information and data should be handled.
• Critical thinking skills including, logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Organized, with a sense of urgency and the ability to multitask, prioritize, and manage shifting responsibilities in a dynamic, cross-functional teamwork environment.
• Bilingual (Spanish) required.