What are the responsibilities and job description for the Administrative Assistant position at Craft Financial Solutions?
We are looking for a competent and experienced Administrative Assistant to provide secretarial and administrative support in a well-organized and timely manner for our Accounting firm. You will work with our small team of 4 and assist each team member with administrative and some personal assistant duties on a variety of tasks related to the organizational flow of the firm. The applicant would go between the 2 owners homes and work from their dedicated offices during the work day and then would have the potential to work from their own home in the future (6 months after training and going through at least 1 tax season).
Responsibilities
- Handle requests and queries appropriately
- Accurately enter data
- Act as the point of contact between the professionals and clients by monitoring our Google Voice line and helping clients (or passing messages to our team)
- Checking our client portal managing uploads/downloads
- Organizing files in Google Drive & updating our task system
- Scanning documents data entry
- Running errands (like post office runs & bank deposits
- Mailing documents
- Helping gather e-signatures
- Submitting simple payrolls for clients
- Assisting the two owners with some personal assistant type tasks and errands
- Stuffing and mailing documents to/on behalf of clients
- Eventually help to set up new clients and the system and help oversee the task management software
Skills
- Proven experience as an administrative assistant
- Full comprehension of office management systems and procedures
- Knowledge of (or the willingness to learn) Google Office apps (Voice, OneDrive, etc)
- Knowledge of Quickbooks Online
- Proficiency in English
- Professional tone
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- A willingness to learn
- High level verbal and written communications skills
- Discretion and confidentiality
Job Type: Part-time
Pay: $14.00 - $18.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $14 - $18