What are the responsibilities and job description for the Administrative Assistant - Engineering position at Craftsmen Industries?
About Craftsmen Industries
Craftsmen Industries custom manufactures unique specialty trailers and vehicles and large format printed elements for experiential marketing and industrial solutions for brands across the industry spectrum including Boeing, PepsiCo, and Anheuser-Busch. We pride ourselves on creating our products fully in-house from initial design and engineering to fabrication and the finishing touches of graphics and paint.
Our Craftsmen team includes one subsidiary, Schantz Manufacturing. Schantz focuses on custom manufacturing of concession trailers for the fair and festival industry.
Guided by our values, we BUILD by helping bring ideas to life in a dynamic and collaborative environment and we're looking for talented individuals to grow with us!
What Do We Offer?
- Competitive compensation.
- Career development opportunities.
- Benefits including but not limited to Medical, Dental and Vision.
- 401(k) Match and Much More!
Position Title: Administrative Assistant - Engineering
Location: St. Charles, MO
Position Summary: Provide administrative support to the Engineering & Project Management departments with various administrative responsibilities. The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, and the initiative to work in a sometimes-ambiguous environment
Primary Responsibilities:
- Assist the Engineering department with daily/weekly tasks such as ordering supplies, managing calendars, creating expense reports, arranging travel plans, etc....
- Proactively schedule and communicate to ensure that Engineering Leads and their teams are prepared for key meetings and deliverables.
- Participate in and lead projects to further effectiveness of the department.
- Must exercise independent judgement regarding significant internal/external customer matters.
- Prepare and edit high-quality correspondence, communications, presentations, and other documents.
- Schedule and coordinate virtual company meetings to ensure flawless communication.
- Recognize as well as assist with improvements. (For example, forms to be revised, filing systems updated, basic procedures streamlined)
- Assist Engineering Project Managers with data entry for labor tracking.
- Track and follow up on open purchase orders.
- Complete the Manufacturing Order (MO) paperwork, follow up on any pending documents, finalize, and archive.
- Prepare job folders and other required documentation for new jobs.
- Prepare Engineering department time sheets.
- Serve as backup for Project Coordinator.
- Serve as internal ISO Auditor.
- Assist with the preparation of sales proposals.
- Update Bill of Materials, title blocks and miscellaneous drawing tasks, when necessary.
- Assist with Research and Development tax coordination.
- Serve as front desk backup to the receptionist, as needed.
Required Skills:
- High school diploma with 2 years of administrative experience in a fast-paced and demanding environment.
- Experience with Microsoft Office Product Suite, including Word, PowerPoint, Excel, Outlook, OneDrive, SharePoint, and Teams.
- Ability to remain organized with strong attention to detail.
- High integrity and ability to handle confidential information with high degree of discretion and sensitivity.
- Must demonstrate a consistent and stable work history, along with strong verbal and written communication skills.
Preferred Qualifications:
- Completion of an associate's degree.
- Prior Engineering or manufacturing Administrative Assistant experience.
- Prior experience or willingness to learn basic functions of AutoCad and/or Solidworks.
- Prior experience with Great Plains.
Physical Requirements:
- Sitting, standing, and walking in office, warehouse, and manufacturing environments.
- Ability to bend, lift, and position self to move about the office, as needed.
- Required use of fingers and hands to operate a computer.
- Vision abilities required by this job include close and/or color vision, and ability to adjust focus.
Craftsmen Industries (and its subsidiaries) is an Equal Opportunity Employer. This means that we consider all applicants for employment and employees eligible for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity, and/or any other characteristic protected by law. We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions.
To learn more visit www.craftsmenind.com or www.schantzmfg.com.
Salary : $20 - $24
