ASSISTANT FINANCE OFFICER

CRAVEN COUNTY SCHOOLS

ASSISTANT FINANCE OFFICER

Job Description

Position: Assistant Finance Officer

Reports to: Finance Officer

Terms of Employment: 12 month

Pay Grade: ADMIN V

FLSA Status: Exempt

Nature of Work: To oversee purchasing functions, school accounting, and insurance coverage for the Board of Education to include property, automobile, liability, and flood insurance, and assist the finance officer with preparation of the annual budget and audit work files.

Qualifications:

• Bachelor's Degree in Accounting or Business related field, CPA preferred.
• Five years in governmental accounting, with at least 2 years supervisory experience, school finance experience preferred.
• Extensive knowledge of generally accepted accounting principles, governmental accounting standards, state purchasing requirements, spreadsheet programs, and accounting software.
• Preference given for AS400 and K12 GL Software experience.

Essential Functions and Responsibilities:

• Follow all rules, policies, and procedures of Craven County Schools, along with state and federal regulations related to school finance issues.
• Direct supervision of the purchasing assistant, to include keeping abreast of changes in state purchasing policies, and preparation of annual fixed asset accounting spreadsheets required for our records and our annual audit. Preparation of HUB reporting, preparation of RFP documents, and bidding required for Capital and Technology Projects. Assist purchasing assistant with procurement card program, including reconciliation monthly and making changes as needed to school cards and department cards.
• Work with an accountant on training of school bookkeepers and perform annual audits of school accounts. Recommend any changes needed to the finance officer if school audits dictate need for updating procedures. Assist accountant with answering questions regarding use and recording of school funds expenses and bookkeeping practices at the school level.
• Assist the finance officer with preparation of the annual budget, and prepare spreadsheets to assist with analysis of specific program expenditures during the year.
• Assist finance officer with annual independent audit to include preparation of documents or spreadsheets required by our auditors.
• Any additional duties as assigned by the hief Finance Officer.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to create good working relationships with school personnel and central office staff.
• Functional knowledge of computers and all aspects of Microsoft Office programs.
• Ability to comply with confidentiality requirements in local, state, and federal policies and guidelines.
• Ability to coordinate, plan, and meet deadlines, accomplish specific tasks, and meet specific standards of professionalism.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board and local policy on evaluation of personnel.

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  In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.

Your signature and/or submission indicates that you have read the above position description of the job for which you are being recommended. In addition, you are indicating that you are aware of the essential duties of the position and that you can perform the essential functions of the job. You agree to perform each of the duties identified on this job description and understand that failure to perform any of the duties may lead to reprimand up to and including dismissal by the Craven County Schools Board of Education.

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Signature Date