Finance Officer

Salary : $61,569.00 - $95,432.00 Annually

Location : Town of North Topsail Beach, NC

Job Type : Full-time

Job Number : 2024-00017

Department : Finance

Opening Date : 09 / 26 / 2024

Closing Date : Continuous

Distinguishing Characteristics of the Class :

Performs complex and professional duties in serving as the fiscal officer for the Town. An employee in this class performs a wide variety of responsible administrative and fiscal work. The role is responsible for the general ledger and budgetary accounting; accounts payable and receivable; bank reconciliation and analysis; pre-auditing contracts; purchasing; signing checks; balancing and posting all cash receipts for the month; debt financing and debt service administration; investments; fixed asset management; grant accounting; payroll and occupancy tax collections. The employee provides assistance to the Town Manager in the development and administration of the operating and capital budgets and performs significant financial reporting. The employee also advises the Town Manager and Board on a variety of management and fiscal issues and coordinates the annual audit. The employee is also responsible for payroll and benefits administration; maintains all Town insurance policies including submitting claims, programs and record keeping; serves as liaison with benefit vendors; prepares a variety of records and reports related to payroll and benefits. Work is performed under the supervision of the Town Manager and is evaluated through conferences, reports, analysis of program accomplishments, feedback from other departments, and by an independent audit of financial records.

Essential Duties and Tasks :

• Plans, organizes, and performs fiscal operations for the Town including accounting of municipal funds; financial reporting, programs and operations; preparing and reviewing journal entries and general ledger maintenance; budgetary accounting; miscellaneous accounts receivable, billing and collections; purchasing; fixed assets accounting; investments; accounts payable; payroll; and grant administration.
• Assists the Town Manager in preparation of the general operating and capital improvement budgets; projects revenues and performs historical research on spending and trends in previous years; forecast capital and financing schedules and cost estimates.
• Oversees the preparation of monthly and annual financial statements, and the preparation of other reports on the fiscal condition of the Town; prepares monthly, quarterly and annual reports for payroll; administers the debt service program and payments for the Town.
• Directs the general accounting system for the Town; maintains financial records for each department; maintains separate accounts for items of appropriation in the budget; monitors expenditures and obligations on accounts; manages receipt and investment of all Town revenues.
• Reviews and monitors ongoing administration of budget; monitors revenues and expenditures; coordinates activities and changes with Town departments.
• Assists external auditors with annual audit and related reports.
• Reconciles monthly bank statements for all Town checking accounts.
• Monitors grant agreements for financial and award compliance; directs the timing of drawdowns for expenditures; tracks capital project revenue and expenditures.
• Submits to the Town Manager and the Board periodic statements of the financial condition of the Town; works with staff to prepare budget amendments.
• Monitors grant agreements for financial and award compliance; directs the timing of drawdowns for expenditures; tracks capital project revenue and expenditures.
• Performs a variety of human resources functions including generating payroll; maintaining data base of employee information; coordinating direct deposit for staff; maintaining leave balances; preparing a wide variety of payroll records and reports; administering the Town's benefits programs including workers' compensation and retirement; and other related activities.

Additional Job Duties :

Performs related duties as required

Knowledges, Skills, and Abilities :

Ability to conduct long range fiscal planning.

Physical Requirements :

Desirable Education and Experience :

Preferred Requirements :

Participation in the Local Government Employee's Retirement Plan - 12.96% employer contribution

100% employer paid health, dental, and vision insurance per employee as well as short-term disability

Options to add dependents for additional deductions

Option to add additional coverage for additional deductions

Additional voluntary benefits through Colonial including : Extended Short-Term Disability, Accident, Critical Illness and Cancer

15 employer paid holidays and 2 floating holidays

Employer paid sick and vacation leave

Annual longevity

Health Reimbursement Account (HRA)

1,500 per employee each fiscal year to be used to assist employee and dependents

Salary : $61,569 - $95,432