Project Coordinator

ESSENTIAL JOB FUNCTIONS

PROJECT FACILITATOR RESPONSIBILITIES:

Projects assigned will generally be those that have an IT component, but may include other projects as well. The Project Coordinator position may or may not also be the Project Leader on assigned projects.

For assigned credit union projects:

• Coordinate the overall project planning following project management processes and methodologies, including project kickoff, pre-planning, action items, pre-roll out, and wrap up.
• Work with project team to develop the scope and timeline of the project.
• Facilitate project team meetings including updating the action plan, assisting with keeping the meeting on topic, and following up on any other topic issues that arise during the meetings.
• Maintain project action items list for team members in the project management software. Follow up to ensure tasks are completed within timeframes provided. Provide periodic action item reminders to team members for action items due within the upcoming period.
• Manage the action items/schedule to insure the project is completed on-time. If unable to complete, ensure that notification is provided to the Senior Project Manager, the project owner and business analyst (if applicable) on why the project will be delayed.
• Complete periodic reports, as part of the monthly goals reports, on all project statuses to the Project Manager, including raising any red flags. (Note - This reporting would not take the place of goals report updates on the project from the project leader.)
• Work with IT to implement and rollout software product changes, as needed.
• Participate in software documentation and QA testing when needed. For example, documentation to staff for changes in a new Ultrafis release.
• Assist training, as needed, to determine what needs to be trained and to which staff.
• For assigned projects, manage vendors related to support issues and problems, and track outstanding issues to ensure a timely resolution is provided.

ADDITIONAL RESPONSIBILITIES:

SPECIAL PROJECTS RESPONSIBILITIES:

• Complete special projects as assigned. This includes defining the scope of the project, gathering input from other departments (as needed), documenting project tasks, training, documentation and roll out of project. Projects will cover a broad range of activities and will generally have some relationship to the IT function. Projects may be completed independently or in conjunction with IT department or other credit union employees.
• Complete other special projects assigned by the Senior Project Manager.
• Meets the current standards as established for the department or branch in the completion of all assigned duties.

QUALIFICATIONS:

Requires experience in working with software applications and managing projects with significant software components. Prefer at least three to five year’s experience in project management or related industry Must have strong organizational and follow up skills. Must possess a broad range of knowledge relating to the various functional areas in a financial institution including lending, operations, accounting and electronic services. Must have good written and verbal communication skills and the ability to deal effectively with credit union personnel at all levels as well as outside vendors. Must have fanatical attention to detail. Must be able to work independently. Work schedule is flexible and will be subject to change to accommodate the needs of the credit union. Responsible for abiding and complying with the policy for compliance with the Bank Secrecy Act and anti-money laundering laws and regulations (BSA/AML) and the policy for compliance with office of foreign assets control laws and regulations (OFAC).

Only applicants who meet the minimum requirements for this position will be considered for an interview. This position is open until filled.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Credit Union 1 does not provide visa sponsorship.

Please note: Credit Union 1 does not provide relocation assistance. If selected for an on-site position, candidates will be responsible for relocating to Alaska prior to the agreed upon start date at their own expense.

Thank you for your interest in this opportunity with Credit Union 1!

Background Screening Statement: Candidates selected for a position at Credit Union 1 will be subject to a criminal background check prior to their employment. An offer of employment may be rejected or terminated based on receipt of an unacceptable background screening. 

EEO Statement: Credit Union 1 provides equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any type without regard to race, color, religion, sex, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

E-Verify Statement: Credit Union 1 participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Credit Union 1 is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before Credit Union 1 can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer an completed the Form I-9. For more information on E-Verify, or if you believe that Credit Union 1 has violated its E-Verify responsibilities, please contact DHS at 888-897-7781 or dhs.gov/e-verify.