What are the responsibilities and job description for the Accounts Payable Specialist position at Creighton Construction?
Description
Commercial Acquisition, Development and Construction Company, based in Fort Myers, FL looking for a self-motivated AP Specialist to join our team in our Fort Myers, FL office.
To succeed in the role, the candidate must be self-motivated, ambitious, organized, possess strong time management skills, attention to detail and a sense of urgency for critical deadlines. We are looking for a self-starter who has the ability to work independently as well as a member of project teams. We strive to provide a collaborative, creative environment where each individual is encouraged to contribute to our processes, decisions, planning, and culture.
Requirements
Invoice Processing
- Receive and review construction-related invoices/ AIA’s from vendors and subcontractors.
- Verify invoice accuracy against change orders, contracts, and project details.
- Cost Code invoices to the correct project, cost category, and general ledger accounts.
- Collect lien waivers from vendors and/or their subcontractor’s
- Identify and address any discrepancies or billing errors.
- Process invoices for approval through the project management software and exporting to the accounting system.
Payment processing:
- Prepare payment requests for approval by the appropriate personnel once approved.
- Initiate electronic or check payments to vendors within established payment terms.
- Monitor and manage outstanding invoices to ensure timely payments.
Vendor management:
- Establish and maintain relationships with construction vendors and subcontractors.
- Resolve invoice disputes and payment issues with vendors.
- Negotiate payment terms and pricing with suppliers as needed.
Required skills for a construction AP:
- Strong accounting knowledge and experience with construction industry practices
- Proficiency in construction project management Procore software and Sage Intacct accounting system
- Excellent attention to detail and ability to identify errors
- Strong communication and problem-solving skills to manage vendor relationships
- Ability to work independently and meet deadlines while multi-tasking
- Understanding of handling of sensitive and confidential information with a high level of discretion.
- Advanced skills with Microsoft Outlook, Word, Excel is a must.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus opportunities
Ability to commute/relocate:
- Fort Myers, FL 33901: Reliably commute or planning to relocate before starting work (Required)
Education:
- Associate (Preferred)
Experience:
- Accounts payable: 2 years (Preferred)
- Sage Intacct/Timberline: 1 year (Preferred)
- Procore: 1 year (Preferred)
Work Location: In person
Salary : $50,000 - $60,000
