Are you a proactive problem-solver skilled in executive support and driving operational efficiency?
Can you seamlessly handle competing priorities, create structure in a fast-paced environment, and proactively solve challenges with minimal guidance?
Is your approach to executive assistance underpinned by strategic thinking, empathy, and a commitment to excellence?
Final question : When faced with a challenge, do you get excited or run away?
If you have any questions, please email recruit@crisp.co only.
Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform.To Apply : Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens.
RECRUITERS DO NOT CONTACTGreenberg Gross LLP is a distinguished law firm headquartered in Costa Mesa, California, specializing in personal injury, employment law, and business litigation. Founded on principles of integrity, innovation, and a relentless pursuit of justice, the firm has earned a reputation for delivering exceptional legal representation. With a commitment to personalized service and a results-driven approach, Greenberg Gross LLP is a trusted advocate for clients navigating complex legal challenges.
Our leadership is known for visionary thinking and dynamic growth strategies, steering the firm through expansions across multiple states. With a collaborative and client-focused culture, we continue to set benchmarks for excellence in the legal community.
As part of our commitment to operational excellence, we are seeking an experienced and resourceful Executive Assistant to support our Managing Partner and one other leadership member. This role is critical in ensuring seamless coordination of daily operations, enhancing executive productivity, and contributing to the firm's ongoing success.
What you'll do :
Calendar Management : Oversee and maintain schedules for the Managing Partner, ensuring appointments, meetings, and travel are coordinated efficiently. Proactively address scheduling conflicts.Travel Coordination : Organize travel arrangements, including flights, accommodations, and itineraries, while remaining responsive to last-minute changes.Communication Management : Serve as a primary point of contact, filtering communications and determining priorities. Prepare briefings and manage meeting requests.Project Support : Assist with various projects, such as researching potential office expansion locations or preparing presentations, ensuring timely and thorough completion of deliverables.Technology Assistance : Troubleshoot basic technical issues and optimize tools and systems to enhance productivity.Administrative Process Improvement : Identify opportunities to improve administrative efficiency.Collaboration : Work with internal teams and external partners to facilitate seamless communication and project execution.What we're looking for :
Experience : At least 3 consecutive years of experience as an Executive Assistant, preferably supporting senior executives in a professional services setting. Proven ability to manage complex responsibilities with minimal oversight.Skills : Exceptional organizational and time-management skills. Proficiency in calendar management tools, travel booking platforms, and Microsoft Office Suite. Strong verbal and written communication skills.Attributes : Resourceful and self-motivated, with a high degree of initiative. Tech-savvy and comfortable troubleshooting software and hardware issues. Calm under pressure and adept at managing competing priorities.Cultural Fit : Align with the firm's values of innovation, integrity, and excellence. Demonstrate empathy, collaboration, and professionalism in all interactions.Flexibility : This role requires flexibility, as the demands of the position may vary from week to week. While occasional remote work may be available, the position primarily involves on-site work to support the firm's needs.Why you should work here :
Collaborative Environment : Join a supportive team that values diversity, creativity, and mutual respect.Opportunities for Impact : Be part of a firm where contributions are recognized and rewarded.Competitive Benefits : Enjoy a comprehensive benefits package, including a competitive salary, health insurance, a 401(k) plan, and the flexibility to work from home on occasion.Additional Perks
Professional Development : Training and resources to enhance your skills and grow within the role.Supportive Culture : Engage with a team that celebrates success and fosters innovation.This role is pivotal in empowering the Managing Partner to focus on strategic growth and leadership. If you are a driven and adaptable individual who thrives in a fast-paced, results-oriented environment, we encourage you to apply today. Your contributions will directly impact the success of the firm and the clients we serve.
