Executive Assistant to the President and the Vice President of Advancement

About Cristo Rey Network

The Cristo Rey Network of 40 high schools delivers a career focused, college preparatory education in the Catholic tradition for students with limited economic resources, uniquely integrating rigorous academic curricula with four years of professional work experience and support to and through college. Cristo Rey partners with educators, businesses and communities to enable students to fulfill their aspirations for a lifetime of success: students are two times more likely to complete a bachelor's degree by age 24, compared to the total U.S. low-income population. 

Who We Are

Cristo Rey Orlando High School is located in Orlando, FL, and will be part of the national Cristo Rey Network. The school will open its doors to its inaugural freshmen class in the fall of 2025. Like all Cristo Rey schools, it will be a Catholic, college preparatory high school for students of all faiths from families of limited financial means. The school will be co-educational and will serve students of diverse backgrounds. We will help our students grow intellectually, academically, emotionally, spiritually, socially, and morally. Our aspiration is that all our students graduate from high school and college and become the future leaders in our churches, institutions, businesses, nonprofits, and the community at large.

Cristo Rey Orlando will prepare students to excel in college, in career, and in character. Our college-prep curriculum, Corporate Work Study Program (CWSP), and faith-based education combine to give students a unique experience and an affordable option for high-quality education. 

Who You Are

You are a dynamic, mission-driven professional who is passionate about building not just systems, but community. You bring a sense of purpose to your work, inspired by Cristo Rey Orlando’s vision—rooted in faith, love, optimism, and hope—to help students grow into their fullest potential. You’re not just looking for a job; you’re seeking meaningful work as part of a team committed to excellence, service, and growth—for both our students and ourselves.

You are highly organized and detail-oriented, able to manage complex calendars, prioritize competing demands, and anticipate needs before they arise. You excel at building efficient processes and improving them as you go. You are proactive and resourceful, able to take initiative and adapt to shifting priorities without losing focus on your core responsibilities. You balance big-picture thinking with meticulous execution, and you communicate clearly and professionally across all levels of an organization.

You handle sensitive information with discretion, understand the importance of confidentiality, and consistently uphold high standards of professionalism. Whether you’re preparing a meeting packet, welcoming a guest, managing donor records, or juggling a dozen logistics at once—you do it all with care, excellence, and a heart for service. You thrive in fast-paced, mission-driven environments, and you bring both steadiness and energy to the people you support.

This Role

The Executive Assistant to the Founding President and Vice President of Advancement is a dynamic and essential role, providing comprehensive administrative support to both leaders of Cristo Rey Orlando High School. This position requires a proactive, detail-oriented, and highly organized professional who thrives in a fast-paced, collaborative environment and can anticipate needs, maintain confidentiality, and execute tasks with precision. The ideal candidate will be self-sufficient, adaptable, and excited to manage multiple priorities, drive the daily flow of operations, and contribute to the seamless and strategic functioning of both the President’s and VP of Advancement’s offices.

Responsibilities include:

Calendar Management: Take full ownership of scheduling and managing the calendars of both the President and VP of Advancement. Proactively coordinate meetings, anticipate conflicts, and ensure that time is utilized efficiently. Be the gatekeeper, ensuring that all appointments and meetings align with their priorities. Prepare and distribute schedules ahead of time to maximize their productivity.

Meeting Preparation & Support: Lead the preparation and organization of materials, documents, and resources for meetings. Set up meetings, including technology and hospitality needs. Record, transcribe, and distribute meeting minutes or find technological methods for such. Track follow-up tasks, set deadlines, and independently coordinate necessary actions with stakeholders to ensure progress.

Guest & Hospitality Coordination: Take the lead in planning and coordinating all guest-related needs in advance. Ensure that hospitality arrangements, such as gifts, sympathy cards, and meal accommodation, are thoughtfully prepared before the day of the event. Proactively accommodate any dietary needs or special requests, and notify the appropriate individuals of guest arrivals, ensuring a seamless and welcoming experience for all.

Document & Records Management: Draft, edit, and proofread correspondence, reports, and presentations. Maintain and organize physical and digital files, ensuring efficient filing systems and compliance with organizational requirements. Handle sensitive and confidential information with discretion and professionalism.

Donor Data & Acknowledgment: Enter donor data and gifts into the fundraising database, accurately record checks, and generate timely acknowledgment letters and thank-you notes to donors. Ensure donor records are maintained with accuracy and confidentiality.

Prospect Research: Conduct research to compile donor and corporate partner profiles, providing valuable insights that will support relationship-building and strategic planning.

Communication & Liaison: Serve as the primary liaison for communication on behalf of the President and VP of Advancement. Prioritize, screen, and manage correspondence, ensuring that responses are timely and align with leadership priorities.

Travel & Logistical Support: Coordinate travel arrangements, including flights, accommodations, and transportation. Ensure timely procurement of office supplies and resources to support daily operations.

Project & Event Support: Lead and support special projects and events, ensuring that all components are organized and executed seamlessly. Manage timelines, track progress, and keep key stakeholders informed to ensure smooth operations.

General Administrative Duties: Maintain organized workspaces for both the President and VP of Advancement, provide reminders for tasks and appointments, conduct research for presentations, and handle additional administrative tasks as assigned.

Hiring & Recruitment Support: Assist with hiring processes by screening applications and coordinating interviews.

Other duties as assigned.

This job description serves as a guide to the primary responsibilities of the role, though additional tasks may be assigned as needed. The employee is expected to be proactive, prioritize effectively, adapt to shifting demands, and demonstrate flexibility in handling tasks that may arise beyond the outlined scope

Minimum Qualifications

●        A proactive, mission-driven approach to assessing situations, solving problems, and anticipating challenges, with the ability           to make decisions aligned with the organization’s values.

●        Three – five years’ proven experience as an executive assistant, chief of staff, or other relevant administrative support                   experience

●        In-depth understanding of MS Office suite and Google Workspace

●        A proactive approach to assessing situations and solving problems, with strong decision-making skills and the ability to                 anticipate challenges.

●        Professional verbal and written communication skills, with the ability to maintain a respectful and professional demeanor in           all interactions.

●        Experience with fundraising or sales CRMs (e.g., Raiser’s Edge, Salesforce, or similar donor databases)

●        Donor Relations and / or gift operations experience: Understanding of donor stewardship, gift processing, and fundraising             best practices.

●        Strong project management, time management, and organizational skills.

●        Ability to multitask, prioritize tasks, and meet deadlines

●        Excellent attention to detail

●        Professional discretion

●        Interpersonal warmth

●        Relationship building and management skills

●        Strong customer service skills in person, over the phone, and in writing

●        Ability and willingness to work occasional early morning, evening, and weekend hours

This description is not designed to be a complete list of all duties and responsibilities required for this job

Desired Qualifications

●        Bachelor’s degree preferred

●        Multilingual skills and multi-cultural or cross-cultural experience appreciated.

●        High level of self-motivation and ability to work independently.

●        Strong negotiating and organizational skills.

●        Knowledge of current trends in administrative support to executives

●        Experience with donor research and prospecting databases such as WealthEngine, Wealth-X, or similar platforms to                     identify potential high-value donors and analyze donor capacity.

●        Demonstrated experience using listening, diplomacy and tact to build strong relationships

Physical Requirements:

Ability to sit, stand, and move around as needed during the workday.

Capable of lifting up to 15 pounds occasionally for handling documents or office supplies.

How to Apply

If you have the requested background and a passion for the mission, we invite you to apply. Applications will be accepted until the successful candidate is found.

Salary will be commensurate with education and experience. Comprehensive benefits are included in the overall compensation package. Salary range is $60,000 - $70,000 annually.  Applicants should be prepared to provide references upon request.

To ensure full consideration, applicants must submit a cover letter and resume explaining why you believe that you are a match for this unique opportunity. Please use the link: https://cristoreyorlandohs.bamboohr.com/careers

Cristo Rey Orlando High School is an Equal Opportunity Employer and does not discriminate on the basis of race, sex, pregnancy, color, national or ethnic origin, age, religion, disability, genetic information, citizenship status, uniform service member status, or any other category protected by federal, state or local law in the administration of any of its educational programs and activities or with respect to employment, unless a particular status protected by federal, state, or local laws contradict the deeply held religious convictions of the School or the church.

Salary : $60,000 - $70,000