What are the responsibilities and job description for the Administrative Support for Project Management Teams position at Cross Environmental Services Inc.?
Job Summary
Cross Environmental Services Inc. is seeking an organized and detail-oriented Project Coordinator to support our Construction Project Managers in ensuring the smooth execution of projects.
The successful candidate will work closely with our project teams to create action plans, manage proposals, and coordinate with various stakeholders.
Key Responsibilities
- Collaborate with Project Managers on proposal preparation and issuance of proposal numbers
- Work with the team to prepare proposal files, ensuring all relevant documents are included
- Upon proposal acceptance, complete a Job Order Form and submit the Project Manager's budget sheet to accounting
- Identify specific job needs, including reviewing purchase orders or contract terms, issuing insurance certificates, W9s, and bonds as applicable, and reviewing and accepting scope of work by the Project Manager
- Coordinate with the Health & Safety director on project plans
- Collaborate with operations to confirm scheduling, permits, and disconnects are completed within project time constraints
- Ensure timely submission of schedule of values and billing instructions by the Project Manager to accounting
- Coordinate with operations and the team to ensure job books are complete and Post Jobs are submitted
- Knowledge and understanding of client and customer needs, including project requirements, scope, and objectives
- Coordinate with personnel for projects involving bid packages and bid bonds, including calendaring and meeting deadlines
- Supervise current projects and coordinate team members to maintain administrative workflow
- Verify that proposal and project-related paperwork is up-to-date, properly filed, and stored
Requirements
- Ability to interact with diverse personalities
- Professional writing skills
- Highly organized with excellent time management skills
- Proficiency in MS Word, Outlook, Teams, and Excel
- Prior experience in a professional setting is desirable
Benefits
- Competitive paid time off
- 401(k) participation with company matching after one year of continuous service
- 77% paid health insurance for employee-only coverage after 90 days of continuous service
