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Administrative Support, Senior

Crossflow Technologies
Dayton, OH Full Time
POSTED ON 1/21/2025 CLOSED ON 2/17/2025

What are the responsibilities and job description for the Administrative Support, Senior position at Crossflow Technologies?

Job Title: Administrative Support, Senior

Location: Kettering, Ohio

Crossflow Technologies, INC. is seeking an Administrative Support, Senior level position to work within the AFLCMC/GB Business and Enterprise Systems Directorate (BES) located at Kettering, OH (Dayton/WPAFB area), The GBM Division systems provide integrated capability for planning, scheduling, and executing organic depot-level maintenance, base-level maintenance and Installation support to support agile planning, optimized workload assignment and resource allocation, and integrated quality control. AFLCMC/GBM systems manage programmed and un-programmed repair, upgrade or modification of major weapon systems, workload forecasting, planning, parts support and tracking, contract management, cost reporting configuration management, as well as providing support to base civil engineering, real property management, environmental compliance, geo-spatial information, and fire suppression.

ESSENTIAL DUTIES/POSITION DESCRIPTION:

This position requires a highly motivated candidate to provide Administrative Support (e.g. provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to:

  • Staff support for the senior managers and members of the organizational staff;
  • Researching and compiling information pertaining to certain projects/topics;
  • Reviews CDRL packages;
  • Prepares factual, clear, concise, complete and appropriately coordinated written communications;
  • Ensures leadership is kept informed of all issues of interest that relate to the mission of the Directorate;
  • Monitors progress toward accomplishment of various taskings and initiatives;
  • Provides support by supplying the information and background for the preparation of program events;
  • Drafts documents for the approval and signature of leadership;
  • Disseminates program policy and specific initiative guidance for members of the organization;
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings in support;
  • Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy which may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers;
  • Maintain scheduling documents and requirements for video and online conferencing set up and execution which may include, but is not limited to, the maintenance logs on the equipment and the corresponding instructions on equipment set up and meeting execution; and/or,
  • Provide travel planning and execution support. Note: Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, Chapter 2, Para. 020301(F). Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation. They may not certify/approve CBA invoices and their appointment must specify this restriction.

Job Requirements

JOB REQUIREMENTS/QUALIFICATIONS:

The qualifications below represent basic qualifications that any candidate for this position should possess to be successful in meeting the responsibilities and duties described above.

  • Experience using the Microsoft Office Suite to include PowerPoint, Outlook, Word, Visio and Excel
  • Experience using Microsoft SharePoint for records management
  • Experienced in the use of the Defense Travel System (DTS)
  • Familiar with the use of Video and Teleconference capabilities to support the scheduling, reservation, and execution of meetings. This includes but may not be limited to:
    • Microsoft Teams Virtual Meetings
    • Conference Room Phone and Video Technologies

EDUCATION:

GED and at least two years of experience in the respective profession being performed, two of which must be in the DoD.

Candidate must be a U.S. Citizen

Must have an active NACI clearance or must be able to obtain and maintain.

U.S. Citizenship Required for this Position: Yes

Job Type: Regular Full-time

Security Clearance: NACI/Tier 1

Schedule: 40 Hrs/week

Work Location: Kettering, OH

Travel: No

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

Equal Opportunity/Affirmative Action Employer:

Crossflow ensures that employment decisions and personnel actions are administered fairly, equitably, and in compliance with the federal, state, and local laws and regulations governing EEO and personnel management. All qualified individuals will receive consideration for employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


Why Crossflow?

Crossflow Technologies is proud to offer such wonderful benefits and perks to our employees; however, we feel the biggest perk is our company culture. We harbor a culture that extends down to the individual level by hiring people who understand and embrace our company values. Values like fervently protecting work-life balance and celebrating the achievements of others. To help guide and shape this environment, we strive to solicit feedback as frequently as possible through direct conversations and anonymous input. We take great pride in the fact that we've won the Best Places to Work award for the past four years - particularly when paired with having made the Inc. 5000 list for growth the same four years. To us, this demonstrates our ability to effectively scale our culture showing that Crossflow has been and continues to be, a place that people want to be.


Benefit-Eligible Employee Perks:

EXCEPTIONAL HEALTH, DENTAL, AND VISION COVERAGE
Crossflow is pleased to offer employees with exceptional single and family options for health, dental, and vision coverage. Payments are taken from the first two paychecks of each month. At a glance,
• Health coverage choices (including an HSA) ranging from $0.00 to $146.40;
• Dental coverage ranges from $4.00 to $15.00; and
• Vision coverage ranges from $4.33 to $11.41.

CROSSFLOW KUDOS SPOT BONUS PROGRAM
We created a unique performance bonus program called Crossflow Kudos. Throughout the year, employees are nominated by other employees, company leads, and even individuals outside of Crossflow to receive additional compensation and personal recognition for their positive work. There are six broad categories in which employees can earn Kudos awards.

401(k) RETIREMENT PLAN & COMPANY MATCHING
Crossflow uses Principal as our 401(k) plan sponsor. Employees can choose payroll deduction and fund investing options. Payroll deductions will begin the month following your enrollment. Crossflow matches 100% of the first 3% of compensation, plus 50% of the next 2% of compensation.

HIGHER EDUCATION ASSISTANCE PROGRAM
Crossflow offers education assistance to benefit-eligible employees for degree programs at their director's discretion. Crossflow feels that a well-rounded education, even outside of an employee's current role, can enhance an employee's skillset and increase the company's value.

GENEROUS PTO ACCRUAL & FLEXIBLE LEAVE POLICY
Crossflow currently grants 11 federally observed paid holidays. In addition to these holidays, Crossflow offers a minimum of 2 weeks of paid time off (PTO) to all full-time employees. Employees may utilize PTO for any reason (sickness, vacation, personal day, etc.) and can carry over a maximum of 120 hours from year to year. Many employees are authorized to work additional hours within a normal, forty-hour pay period. This approval is included in the employee's offer letter for employment. These extra hours may be banked for compensatory (comp) time off.

PAID PARENTAL & BEREAVEMENT LEAVE
To help our employees be present with family during major life events, Crossflow provides additional PTO. We offer varying types of paid Parental Leave to aid birthing, non-birthing, and adoptive parents transition into parenthood. Crossflow also recognizes the importance of supporting employees who endure a death in their family by providing up to 5 days of paid Bereavement Leave a year.

PROFESSIONAL DEVELOPMENT FUNDING
We support employees who seek out personal or professional growth opportunities through a myriad of enabling programs to further equip themselves. Professional Development includes, but is not limited to, training courses, certificate programs, memberships to industry groups, and materials.

EMPLOYEE DRIVEN COMMUNITY ENGAGEMENT
We create as many opportunities as possible for employees to meet and build community. We offer monthly team bonding activities, allowing team members to assemble on a different level than at work. In addition to these gatherings, in 2021 we established Crossflow Cares, an employee-owned and operated charitable organization focused on awarding grants and providing volunteers to local non-profits. Furthermore, Crossflow Technologies is committed to serving the public by investing a large portion of our net income in the greater Huntsville/Madison County area.

MENTORSHIP PROGRAM & MORALE LUNCHES
The most successful people in the world always have a terrific team behind them, and Crossflow chooses to be the team behind the people, cheering our employees on to meaningful successes. Our Mentorship Program involves strategically pairing a protégé with a mentor who understands an employee's career aspirations and provides coaching towards that goal. A less structured version of this is our Morale Lunch program. We committed a portion of our budget to support our leads to meet with their team members over lunch and facilitate quality catch up sessions. The morale lunches have become a great tool for maintaining open communication and gaining insightful feedback.


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