CROSSROADS CHURCH - Spanish Ministry Coordinator (part time)

Description

General Description  

The Spanish Ministry Coordinator is responsible for supporting the Spanish Ministry administratively and coordinating all ministry events and gatherings for the Spanish Ministry. 

Essential Job Functions  

• Facilitate communication within the Spanish department and with other staff departments 
• Manage correspondence between the Spanish congregation and the Spanish Pastor as needed to ensure a prompt and smooth flow of communication.?? 
• Manage the calendar and contacts of the Spanish Pastor in Outlook? 
• Assist the Spanish Pastor before, after, & during Sunday services and special events for various needs that arise.  
• Coordinate all scheduling of Spanish Ministry volunteers for services and events?? 
• Manage connections processes for the Spanish congregation that aligns with our main services processes? 
• Manage Spanish Ministry budget and process all purchase orders, check requests, and credit card reconciliations? 
• Provide monthly attendance and giving trend reports to the Spanish Pastor for service planning and events 
• Coordinate all arrangements for guest speakers?? 
• Project Manage all Spanish Ministry events and initiatives 
• Communicate with and collaborate with the service planning staff for the main worship service to ensure alignment?? 
• Enter and manage all Spanish Ministry data in CCB?? 
• Translate appropriate Crossroads collateral to Spanish?? 
• Attend all events and meetings that involve Spanish Ministry? 
• Maintain accurate assimilation data of congregation, using info collected from First Time Visitor forms, Decision forms, Baptism forms, and any other methods of collecting congregational information. 
• Manage the Spanish Ministry YouTube, FB, and IG Social Media accounts? 

Requirements

Core Competencies  

Administrative Proficiency: An individual with administrative proficiency is office savvy and possesses strong interpersonal and organizational skills.

• Demonstrates the ability to effectively prioritize and organize people, tasks and events
• Utilizes traditional office equipment (scanner, copy machine, fax machine, etc.) and phones
• Exhibits a strong attention to detail and the ability to multi-task
• Is engaging, courteous, approachable and helpful
• Has a good working knowledge of email and Microsoft Office products, including Excel, Word, Outlook and PowerPoint

Cultural Awareness: An individual with cultural awareness understands the role of culture and is skilled at developing meaningful relationships with those from different cultures.

• Recognizes cultural norms, values and trends
• Enjoys learning from and about other cultures 
• Builds meaningful relationships with people of other cultures and ethnic backgrounds
• Treats and calls upon others to treat individuals fairly and equally
• Demonstrates missions-mindedness

Detail Orientation: An individual with detail orientation appreciates the importance of details and attends to details that affect quality, timeliness and goal achievement.

• Perceives the whole in terms of component parts
• Determines with accuracy the specific steps, resources and actions required to achieve the overarching goal
• Oversees the specifics of a project/plan/event to ensure its successful completion
• Provides input and ideas to help foresee any needs at a given event or meeting
• Creates accurate work
• Demonstrates the ability to work independently and coordinate the work of others
• Multi-tasks effectively

Time Manager & Problem Solver: Take ownership of responsibility and manage scheduled to achieve maximum productivity, complete assignments with excellence, effectiveness and efficiency  

• Identify responsibilities and opportunities and prioritize them accurately  
• Schedule and set aside specific time to complete prioritized activities  
• Set clear goals and track progress of goals  
• Organize daily actions around goals  
• Make informed decisions based on priorities  
• Take responsibility for delegated assignments  
• Meet deadlines 

Task Manager: A task manager completes assignments with excellence, effectiveness, and efficiency.

• Displays good stewardship of the time, energy and resources needed to accomplish ministry goals
• Maintains ministry environments and materials to our standard of excellence
• Manages ministry budget and purchasing
• Prioritizes multiple roles and responsibilities
• Manages ministry projects and events to successful completion
• Maximizes strengths and actively addresses weaknesses
• Fulfills general administrative duties (contacts, scheduling, data management and routine communication)

This position requires a strong working knowledge of: (*starred items not required, but preferred)  

• Microsoft Office applications (Outlook, Word, Excel)  
• Creative design & editing apps (Canva, Final Cut*, Premiere*, Photoshop*, Illustrator*, etc.)  
• Social media platforms (Instagram, Tik Tok, YouTube, etc.)  
• Data management 
• Bilingual (Spanish & English)  

Education and Experience

This position requires a minimum of 2 year's experience in an administrative assistant role, preferably in a ministry context. Must be familiar with Microsoft Office Word, Excel, Power Point and Outlook.

Physical Requirements:  

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Classification:? 

• FLSA Status: Non-Exempt
• Pay Grade: CCC Pay Grade 4 

Salary : $18