Accounts Payable Coordinator

Title: Accounts Payable Coordinator

Reports to:  Director of Accounting and HR

General Description of Responsibilities: 

The Accounts Payable Coordinator plays a key role in supporting the financial operations of the organization by overseeing the accounts payable process and contributing to broader accounting and administrative functions. Reporting directly to the Director of Accounting and HR, this position ensures accurate and timely invoice processing, maintains vendor relationships, and assists with royalty, and benefit-related duties.

This role requires a high degree of confidentiality, organization, and the ability to interact effectively with internal staff and external vendors in a fast-paced, deadline-driven environment.

Specific Responsibilities:

Accounts Payable

• Accurately process all vendor invoices, including collection, coding, and data entry, in accordance with company policies.
• Process weekly payables and manage the distribution of checks and electronic payments.
• Maintain and update vendor records and documentation.
• Review expense reporting for accuracy and policy compliance, and match to credit card statements
• Research and resolve discrepancies or inquiries related to vendor accounts.

Royalty Administration

• Prepare and send correspondence related to author royalty payments.
• Assist with reporting and research related to royalty payment inquiries.

Additional Accounting Support

• Collaborate with the Billing department to reconcile and finalize daily deposit activity.
• Work with the Production team to ensure timely closing of inventory job costing.
• Provide general accounting support, reporting, and research as needed.
• Contribute to various projects or initiatives within the Finance department as assigned.

Position Requirements:

• Bachelor's degree required; preferably in Accounting, Finance, or Business fields.
• 1–3 years of experience in a general accounting or accounts payable role preferred; experience in publishing is a plus.
• Proficiency in Microsoft Excel and Word; familiarity with accounting software is preferred.
• Strong math, data entry, and computer literacy skills. 
• Excellent interpersonal, written, and verbal communication skills.
• Detail-oriented, organized, dependable, and able to manage multiple priorities.
• Team-oriented with a proactive, service-minded approach.

Publishing Ministry Commitment:

Commitment to the Crossway publishing ministry and vision, as summarized in the following statement of purpose:  By God’s grace: (a) to bring men, women, and children to Christ as their Lord and Savior; (b) to help individual Christians and the church grow in knowledge and understanding of the Bible and the Christian life; (c) to bear witness to God’s Truth, Beauty, and Righteousness, and the Lordship of Christ in every area of life; and (d) to glorify our Lord and Savior Jesus Christ in every way.

Personal Qualities:

This position contributes in a meaningful way to the Christian calling and ministry work of Crossway. Candidates should therefore demonstrate a love for God’s word and his church. They should be committed to an evangelical, historic Reformation understanding of the Bible, the gospel, and Christian doctrine. They should have a genuine faith in Jesus Christ as their Lord and Savior and be an active participant in a local church. Candidates should demonstrate a pleasing personal demeanor with a servant’s heart. 

Benefit Program:

• Comprehensive medical, dental, and vision plans for full time employees after 30 days of employment with employer contribution to costs
• Three medical plan options available with monthly premium costs for a family from $125-$300
• Life, long term, and short term disability insurance for full time employees paid by company
• Additional voluntary life insurance offerings paid by employee
• Paid vacation and illness days for full time employees (part time employees PTO accrual based on hours worked.)
• 11 paid holiday for full time employees (part time employees holiday pay dependent on schedule)
• Participation in retirement plan including 25% company match of up to $1,500 for full time and part time employees (temporary employees not eligible.)

Salary:

Salary Range: $45k-$50k. The position provides a competitive salary based on previous work experience, education, acquired skills, and established relationships. The salary is commensurate with current standards for comparable positions and responsibilities within publishing and other leading not-for-profit ministries. Compensation for every Crossway employee is reviewed and evaluated annually by the Executive Compensation Committee (ECC) of the Crossway Board of Directors.

Salary : $45,000 - $50,000