Administrative Assistant (Top Secret Required)

Administrative Assistant (Top Secret Required)

Crowned Grace International is seeking Administrative Assistants to support our Department of Defense client with administrative support in Washington DC, Fort Meade, MD, and Quantico, VA

Work Description:

• • Provides exceptional customer service.
  • Responsibilities include filing, typing, data entry, coping, and printing.
  • Orders office supplies and schedules their delivery.
  • Provide administrative support specifically dedicated to the requirements of the project team.
  • Plan and produce correspondence, reports, proposals, memos, and other documentation using a personal computer.
  • Operate spreadsheet software such as Excel to produce finished documents.
  • Proofread completed documents.
  • Provide copying and production support as needed.
  • Commensurate experience and education.
  • Experienced and proficient with various office automation tools and producing documents without errors.
  • Knowledgeable about typical organizational support and staff management tasks, including scheduling and coordinating taskings and appointments, document and file management, and document review, and may provide specialized event support and planning.
  • Must have experience and knowledge in proofreading and editing highly technical documents created by others to ensure proper format, grammar, and style.
  • Conducts research, extracts data from appropriate relational databases,
  • prepares presentations, plans meetings, and provides purchasing and payroll support.
  • Responds to and initiate inquiries, explain policies, answer questions, and independently resolve problems whenever feasible.
  • Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other materials.
  • Review and modify correspondence for internal consistency and conformance.
  • Maintain and update the calendar management calendar within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings based on the manager's schedule and current issues.
  • Coordinate and support the organization's meetings and special events, including coordinating all amenities, accommodations, visit requests, and funds collection.
  • Schedule accommodations for meetings, record lunch requests for meetings with outside guests, notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, nameplates, table tents, etc.).
  • Obtain and deliver read-ahead material for management's scheduled meetings and distribute it to attendees.
  • Prepare travel requests; arrange travel and lodging arrangements; organize and coordinate a visit schedule.
  • Maintain conference room reservation schedules to coordinate meetings, visits, and appointments.
  • Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.

  Qualifications:

  • Must have an Active Top Secret Required
  • Personnel shall have a high school diploma.
  • 2 (two) years of relevant administrative and technical support experience required
  • Knowledge and/or experience using Microsoft Office Suite, specifically PowerPoint, Excel, and Word.
  • Ability to communicate orally and in writing.
  • Experience operating standard office equipment, including telephones, copy machines, scanners, facsimile machines, computers, printers, and shredders.
  • Expert capabilities in scheduling and usage of Scheduling Assistant in MS Outlook and Teams Proficiency,
  • Experience with Concur (government travel system),
  • Organization,
  • Reporting skills,
  • Verbal communication,
  • Typing,
  • Written communications,
  • Knowledgeable user of Microsoft OneDrive and SharePoint,
  • Other Microsoft Office 365 skills,
  • Confidentiality,
  • Responsive, and
  • Professionalism.
  
  

A successful background check and drug screen is required