What are the responsibilities and job description for the Document Control Specialist (FT - Hybrid) position at CSG Consultants Inc.?
Job Description
Job Description
JOB SUMMARY
The Document Control Specialist manages a comprehensive documentation system in CSG’s facilities department. They are responsible for maintaining and organizing all incoming and outgoing construction documentation related to municipal facilities / public works projects. They work closely with various stakeholders, including jurisdictions, construction managers, project managers, and other project team members to ensure an efficient and effective documentation system that supports the successful execution of projects.
We only consider candidates living locally or within the State of CA. We do not pay any relocation expenses.
This position is available as a full-time or as-needed role, depending on the candidate's preferences and the needs of CSG Consultants.
RESPONSIBILITIES
- Project folder setup and management.
- Organize, file, and maintain documents, including drawings, specifications, contracts, permits, reports, RFIs, and other project-related documentation. Ensure all documents are up-to-date, properly labeled, and accessible for team members.
- Monitor and track document revisions, approvals, and distributions.
- Communicate and distribute project-related information with the project team and external stakeholders.
- Assist the Project Manager during audits as needed.
- Process and control all project document types on day-to-day basis in an accurate and timely manner.
- Assist Project Manager in implementation of improvements to document management systems and processes.
- Ensure proper storage, retention, and archiving of completed project files in accordance with CSG policies and individual contract requirements.
- Provide support and training for employees on system and how to access / use documents.
- Perform other related duties as required.
QUALIFICATIONS
WORKING CONDITIONS
PAY AND BENEFITS
We offer competitive pay and benefits, well-being programs to support you and your family, and development resources you need to advance your career. When you join us, you will connect and collaborate with a 300 network of experts : community planners, environmental specialists, civil and structural engineers, building and safety experts, fire prevention and construction managers – leading the change to a more sustainable and equitable future.
The compensation for this position is $25.00 to $43.00 per hour
Exact compensation may vary based on skills, experience, and location.
BENEFITS OFFERED
CSG’s comprehensive benefits package includes 401(k) plus company match, Employee Stock Ownership Program (Eligibility requirements must be met to qualify), 12 paid holidays, 3 weeks of paid time off (PTO), medical, dental, vision, FSA, EAP, Life / AD&D, LTD, voluntary life insurance, casual work environment and professional development program.
ABOUT US
CSG Consultants is an established and thriving, employee-owned municipal services consulting firm headquartered in Foster City, California with offices throughout California. Since 1991, CSG has exclusively served public agencies, providing a wide range of municipal services—from planning to community preservation. A trusted leader in the industry, CSG focuses on building long-term relationships with our client communities and stands by its commitment to the time-honored values of quality of service, integrity, and responsiveness.
Work Environment : We strive to offer the flexibility you need to do your best work. Whether you are working from a CSG office, remote location or at a client site, you will be working in a dynamic environment, where your integrity, enterprising spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity, and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work, using your unique talents, backgrounds, and experience to create positive outcomes for our clients.
Career Growth : We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization, you can make a lasting impact on projects you work on, the teams and committees you join as a part of our business practices.
CSG Consultants is an equal opportunity employer and makes employment decisions and provides employment opportunities based on merit, qualifications, potential and competency. We want to have the best available persons in every job. CSG policy prohibits unlawful discrimination based on race, religion, color, creed, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, citizenship status, military and veteran status, age, disability, genetic information, or medical condition or any other consideration made unlawful by federal, state, or local laws. CSG Consultants, Inc. is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application process. Any applicant who requires accommodation to apply for or perform the essential functions of a job should contact the Human Resources Department and request such accommodation.
Salary : $25 - $43