What are the responsibilities and job description for the Office Secretary position at CSI Security?
About Us:
UFS Personnel 1 is a leading security firm dedicated to providing top-notch security solutions for our clients. We pride ourselves on our professionalism, reliability, and commitment to excellence. We are currently seeking a detail-oriented Secretary to join our team and support our operations.
Responsibilities:
- Administrative Support:
- Manage and organize daily office operations and administrative tasks.
- Answer phone calls, respond to emails, and handle correspondence with clients and vendors.
- Documentation Management:
- Maintain and update company records, including contracts, reports, and client files.
- Prepare and distribute meeting agendas and minutes.
- Scheduling:
- Coordinate schedules for security officers, ensuring adequate coverage for all shifts.
- Manage security officer scheduling to accommodate client needs and optimize staff utilization.
- Coverage Coordination:
- Find coverage for callouts and absences, ensuring that all shifts are adequately covered.
- Communicate with security personnel to confirm availability and assignments.
Qualifications:
- High school diploma or equivalent; additional education in office administration or a related field is a plus.
- Proven experience as a secretary or in a similar administrative role, preferably in the security industry.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Benefits:
- Competitive salary
- Paid time off and holidays
- Opportunities for professional development
- Supportive work environment
How to Apply:
Interested candidates should send their resume and a cover letter to Jerry@UFSP1.COM by February 12,2025. Please include "Secretary Application" in the subject line.
Job Types: Full-time, Part-time
Pay: $17.00 - $21.00 per hour
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
Ability to Commute:
- Totowa, NJ 07512 (Required)
Ability to Relocate:
- Totowa, NJ 07512: Relocate before starting work (Required)
Work Location: In person
Salary : $17 - $21