Senior Manager, Distribution and Logistics

The Sr. Manager, Distribution & Logistics is responsible for planning and managing logistics activities and procedures to facilitate the cost-effective flow of goods throughout the supply chain. Manages logistics operations which may include transportation, warehousing, distribution, scheduling, vendor selection/negotiations and inventory management. Evaluates supply chain performance against projected costs and timeframes and recommends process changes to enhance efficiency. Establishes key performance metrics and benchmarks related to supply chain planning/forecasting to measure actual performance against goals on a regular basis. Coordinates materials supply, storage, distribution and order delivery to optimize available resources and meet the needs of the production and sales areas. Ensures overall product integrity and quality, working closely with Quality Assurance. Maintains relationships and contracts with external suppliers and oversees daily activity. Liaises with Commercial Operations to ensure supply and logistics activities are integrated with other parts of the business. Leads projects/teams and process improvements to maximize efficiency, timeliness and cost effectiveness.

Principal Accountabilities:

Logistics Operations

Plan and manage logistics operations to ensure the efficient flow of goods through development and execution of comprehensive transportation and warehousing strategies, negotiation with vendors, and to oversee scheduling processes which optimize the cost-effectiveness and timeliness of supply chain operations.

• Establish key performance metrics and benchmarks for supply chain planning and forecasting through collaboration with cross-functional teams to set measurable objectives and track outcomes to ensure operational alignment with the company's strategic priorities.
• Manage all operations related to distribution, warehousing, and shipping of Seqirus finished goods within the US and ensure Seqirus expectations and requirements for customer service levels are fully achieved. Ensure customer orders are delivered on time, within quality and regulatory specifications, and with no deviations or damages.
• Manage Seqirus operations at 3rd party distribution centers, including managing all inbound and outbound deliveries, ensuring timeliness of vendor's throughput and responsiveness, and managing all communications between Seqirus internal groups, such as the Seqirus Customer Service team, and external partners.
• Interface with Seqirus Customer Service, Commercial Account Managers, manufacturing sites, and internal Global Logistics groups with the intention to foster teamwork and continuous process improvements. Perform regular meetings and reviews in conjunction with respective Logistics and other Seqirus management.
• Support the long-term strategy and ensure the business is prepared.

IT Projects

• Lead process improvement initiatives to enhance logistics efficiency using cross-functional teams to map current processes and implement optimized workflows.
• Manage IT interfaces and respective transactions between Seqirus and 3rd party vendors. This includes ensuring data is being transmitted accurately and in timely manner. Ensure that those systems are designed and operated to meet all Seqirus requirements. Manage IT related issues as they occur to ensure quick and efficient resolution. Ensure all data is captured as required, filed appropriately, and accurate to meet all industry, regulatory and quality requirements.

Compliance

• Manage compliance projects related to government regulations for pharmaceutical logistics. Collaborate with legal and quality assurance teams, review protocols, and conduct audits which will ensure compliance with evolving regulatory requirements.
• Review personnel and operations continuously to identify opportunities for improvement in any or all aspects of logistics operations. Ensure continuity of service is provided to US Distribution 'customers' during planned and unplanned absences and that the team works in a respectful, professional, and collaborative manner at all times.
• Ensure all US Distribution risks are known to the extent possible, identified and adequate mitigation measures are in place. Participate in regular risk register reviews to provide input and status updates on action items. Ensure business continuity plans are in place to secure distribution of Seqirus products in the US in emergency situations.
• Ensure all key performance indicators (KPIs) and statistics related to warehousing and distribution are captured and reported to Seqirus Logistics management in the correct format and adhering to the required Timelines.
• Evaluate supply chain performance against projected costs and timeframes by analyzing data trends, benchmarking performance, and implementing corrective actions to enhance operational efficiency and align with financial goals.

Quality

• Ensure quality and security of the products during transportation process. This includes managing all transportation and logistics partners to ensure they meet Seqirus and industry requirements for transporting the goods in the correct environmental conditions.
• Ensure external partners are handling operations efficiently and on time. Participate in Supplier Audits as required and ensure audit findings are addressed and documented.
• In close collaboration with Seqirus Logistics Quality department, ensure all warehousing and distribution operations of Seqirus in the US are GDP compliant. This includes all SOPs and working instructions are compliant, and all required distribution licenses are current.
• Manage any issues / deviations / investigations / recalls and product technical complaints (PTCs) related to US distribution. Follow up in a timely manner and ensure corrective and/or preventive actions (CAPAs) are performed adequately.
• Ensure all required FDA regulatory and performance reports are generated accurately and on time. Support the Seqirus Trade Compliance departments in matters related to import or export as required.

Finance

• Develop and manage annual budget for US Distribution cost centers. This includes forecasts and explanations of deviations. Manage and review vendor invoices, monthly spending reports and invoice payments. Ensure accuracy of data and seek and identify opportunities for cost savings. In conjunction with the Director Logistics Americas work with other Seqirus Global Logistics teams on cost saving opportunities across markets.
• UPS - Working with UPS to ensure that the Seqirus goals are met. Educate UPS on organizational goals, manage relationship with vendor.

Stakeholder Management and Partnering (Internal and External)

Maintain relationships and contracts with external suppliers. Negotiate terms, monitor compliance, and ensure daily activities align with performance expectations to secure a reliable and high-quality supply chain.

• Government Agencies (FDA Reporting, CDC, BARDA, etc)
• Finance - Budgeting, reporting, financial Lifecyle
• Sales Team - Special requests, understanding what customer needs are
• I&T - Monitoring, unique requirements
• Manufacturing Sites - assist with inbound product from sites to UPS
• UPS
• Packaging and Transportation vendors

Knowledge, Skills & Competencies

• Communication: Excellent verbal and written communication skills, with the ability to articulate complex ideas clearly and effectively.
• Stakeholder Management: Strong interpersonal skills with the ability to build and maintain relationships with a wide range of stakeholders.
• Adaptability: Ability to thrive in a fast-paced and ever-changing environment.
• Analytical Thinking: Strong analytical and problem-solving skills, with the ability to anticipate and address potential challenges.
• Integrity: High ethical standards and a commitment to maintaining confidentiality and professionalism.
• Operational Excellence: Strong background in developing and implementing processes that drive operational efficiency and effectiveness.

Minimum Requirements
Bachelor's degree in business, science or related discipline
5 years' experience in supply chain logistics or related operations
Demonstrated leadership and ability to manage remote sites and staff
Knowledge of pharmaceutical best practices
Proficiency in materials management systems/SAP applications

Our Benefits

CSL Seqirus employees that work at least 30 hours per week are eligible for benefits effective day 1. We are committed to the wellbeing of our employees and their loved ones. CSL Seqirus offers resources and benefits, from health care to financial protection, so you can focus on doing work that matters. Our benefits are designed to support the needs of our employees at every stage of their life. Whether you are considering starting a family, need help paying for emergency back up care or summer camp, looking for mental health resources, planning for your financial future, or supporting your favorite charity with a matching contribution, CSL Seqirus has many benefits to help achieve your goals.

Please take the time to review our benefits site to see what's available to you as a CSL Seqirus employee.

About CSL Seqirus

CSL Seqirus is part of CSL Limited (ASX: CSL). As one of the largest influenza vaccine providers in the world, CSL Seqirus is a major contributor to the prevention of influenza globally and a transcontinental partner in pandemic preparedness. Learn more about CSL Seqirus.

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