Accounting Clerk, AP

Job Description

Job Title Business Unit Department Reports To

Accounts Payable Clerk Corporate Accounting Shared Services Manager

BU Location BU Acceptance Approved By: Date Approved

Milford, IN

Overall Purpose: Why the Job Exists & What You Will Do:

As the Accounts Payable Clerk, you will receive, verify and process invoices and other payable items for all business units to ensure accurate and timely processing of payments.

Essential Job Functions & Expected Outcomes: Your Accountabilities in the Role

• Accounts Payable Processing: % of the Job
• Receives, verifies and processes invoices for all business units ensuring invoices match purchase order and the service provider approval process for accurate and timely payment processing.
• Acts as the liaison to all business units, departments and vendors by assisting with questions, performing investigations, and/or research as needed to resolve payment issues and ensure timely processing.
• Receives, verifies and processes expense reports for all business unit employees, ensuring proper approval, policies, and processes are followed for accurate and timely payment.
• Assists in the reception area as needed, helping with mail delivery, answering the phone, and greeting visitors in a timely and accurate manner.
  
  
  

The job criteria may include other duties, responsibilities and activities, which may change or be assigned at any item with or without notice.

Position Requirements:

• Education: Associates Degree in Business or Accounting or related field; or an equivalent combination of education and experience would be desired.
• Experience: 2 years of large volume accounts payable with data entry experience, with a solid working knowledge of A/P processes, procedures, and 3-way matching systems.
• Certification(s): N/A
• Functional Skills: Ability to review and validate large amounts of data, through research and problem-solving, and entering accurate data timely into ERP system. Strong prioritization, organization, and detail-oriented skills are required to perform well in this role. Able to manage multiple priorities effectively to meet department goals and deadlines.
• Technology Aptitude/Skills: Fundamental (basic) skillset in Word & Excel; experience with entering data into an ERP system would be helpful.
• Language Skills: Professional verbal and written communication skills, with ability to communicate with others effectively via email or on the phone.
• Leadership/Behaviors: Customer-service oriented to support the team and vendors, compliance-oriented, data-focused, who can work independently in a fast-paced environment, dependable, and can handle confidential matters appropriately. Enjoys a high-volume data entry work environment with emphasis on accuracy and timeliness.
• Culture Match Behaviors: Able to work with an experienced team, who is self-sufficient, and can also be flexible and supportive. Need someone who is energetic, honest, can learn quickly, has a positive demeanor, and can participate in continuous improvement processes.
  
  
  

Core Values that Apply to All Positions:

• Integrity in all things
• Customers are why we exist
• Profitability is a must
• Excellence in all we do
• People make the difference
  
  
  

Equipment Used:

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  
  
  

Physical Requirements to Perform Essential Functions:

• Ability to sit at desk for 5 hours per day
• Ability to operate keyboard and view computer screen for majority of day 6-7 hours
• Ability to write ideas/information in a logical flow for 5 hours per day
• Ability to read and respond on an on-going basis daily due to nature of the work, throughout the day
• Ability to read, write and speak English fluently
• Ability to communicate with others via phone, in-person, and computer on-going
• Ability to listen to customers, problem-solve, and respond accordingly
• Ability to sit, stand, bend, reach, kneel, squat, twist, push, pull, walk, stoop, crouch, and carry items frequently
• Lifting up to 15 lbs. sporadically
  
  
  

Environmental Conditions & Travel:

• The employee is primarily exposed to a normal office environment with moderate noise. The employee is occasionally required to wear suitable Personal Protective Equipment while visiting manufacturing departments.
• This position may face inclement weather conditions when traveling.
• Travel: Limited; no travel is required
  
  
  

I have reviewed and understand the above job description. I understand that the company may change this job description as it deems necessary and at its discretion. I also understand that a copy of this job description is available to me through request to my manager or Human Resources department.

Employee Name (Print) Employee Signature Date