What are the responsibilities and job description for the Cultural Contract Specialist position at CULTURAL AFFAIRS?
- CULTURAL AFFAIRS
Posted On: 03/26/2025
- Full-Time
Location
MANHATTAN
- No Exam Required
Department
Deputy Commissioner'S
Salary Range:
$60,889.00 – $70,022.00
Job Description
The Department of Cultural Affairs (DCLA) is dedicated to strengthening New York City’s vibrant cultural life by providing funding and support to New York City’s cultural community, including the 34 cultural institutions that comprise the Cultural Institutions Group (CIG) and more than 1,200 non-profit cultural organizations. This constituency represents a diverse array of internationally renowned cultural organizations, including performing arts centers, museums, theaters, wildlife centers, botanical gardens, visual arts and film centers, as well as community-based organizations and arts education programs. DCLA also manages a significant portfolio of cultural capital projects; provides free donated materials and supplies for arts programs; provides capacity building and technical assistance support to cultural groups; and commissions works of public art.
The Cultural Contract Specialist will be responsible for helping manage all agency procurements in accordance with the New York City Charter and Procurement Policy Board Rules. Under the direction of the ACCO, the Cultural Contract Specialist will assist the agency in purchasing a wide range of goods and services as well as handling procurement-related matters and special projects as needed to support cultural organizations. Typical duties include, but are not limited to, the following:
Preferred Skills:
The preferred candidate must have excellent communication, writing, and computer skills along with solid organizational and online research abilities. The individual also must have the ability to efficiently handle and prioritize multiple tasks simultaneously. The ability to meet deadlines and changing priorities is essential, as is high attention to detail and the ability to work independently and as a team member. Knowledge of and experience with the City’s procurement process, the Financial Management System (FMS), PASSPort, and the City’s not-for-profit cultural field is preferred.
Application process:
COMMUNITY COORDINATOR - 56058
The Cultural Contract Specialist will be responsible for helping manage all agency procurements in accordance with the New York City Charter and Procurement Policy Board Rules. Under the direction of the ACCO, the Cultural Contract Specialist will assist the agency in purchasing a wide range of goods and services as well as handling procurement-related matters and special projects as needed to support cultural organizations. Typical duties include, but are not limited to, the following:
- Support the procurement and contract award and administration process, including preparation and issuance of specifications; solicitation of competitive and non-competitive bids and proposals; review of vendor bids and proposals for responsiveness; performing vendor responsibility determinations; processing contract changes and modifications; formulation of required documentation; preparing contracts for registration; monitoring and evaluating vendor performance.
- Help ensure compliance with policies and regulations in the processing of allocations to cultural organizations including those pertaining to DCLA’s three main funding areas: Program Services, Cultural Institutions, and Capital Units.
- Assist with the planning and implementation of agency procurement activities to comply with Chapter 13 of the City Charter and the NYC Procurement Policy Board Rules and monitor compliance with all applicable local laws and executive orders.
- Ensure that the agency procurement program is administered so that user and constituent needs are met in a timely fashion, quality of goods and services procured is maintained, needs are met, and procurement difficulties are resolved.
- Provide technical assistance to staff, constituents, and vendors to ensure City and agency procurement guidelines and standards are being followed.
- Conduct research on and facilitate outreach to Minority and Women-Owned Business Enterprises (M/WBEs) to increase participation in agency procurement.
- Work in close collaboration with all agency units, as well as with City oversight and partner agencies.
- Assist in gathering data and providing reporting required by oversight agencies and provide high level data analyses to support the agency’s procurement goals.
Preferred Skills:
The preferred candidate must have excellent communication, writing, and computer skills along with solid organizational and online research abilities. The individual also must have the ability to efficiently handle and prioritize multiple tasks simultaneously. The ability to meet deadlines and changing priorities is essential, as is high attention to detail and the ability to work independently and as a team member. Knowledge of and experience with the City’s procurement process, the Financial Management System (FMS), PASSPort, and the City’s not-for-profit cultural field is preferred.
Application process:
- Cover letter and resume required.
- Only those candidates under consideration will be contacted. No phone calls. For more information about DCLA, visit us at www.nyc.gov/culture
- All appointments are subject to Office of Management and Budget (OMB) approval.
COMMUNITY COORDINATOR - 56058
Minimum Qualifications
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Shortlist
Job ID
708374
Title code
56058
Civil service title
COMMUNITY COORDINATOR
Title classification
Non-Competitive-5
Business title
Cultural Contract Specialist
- Experience Level:Experienced (Non-Manager)
Job level
00
Number of positions
1
Work location
31 Chambers St., N.Y.
- Category:Constituent Services & Community Programs
Cultural Contract Specialist
Salary : $60,889 - $70,022
