Events & PR Coordinator

Your Role: 

The Events & PR Coordinator is responsible for planning, coordinating, and executing all internal and external organization events and major conferences. The Events & PR Coordinator works closely with Marketing, Institutional Relations, Academic Affairs, and Executive leadership to plan and implement our conference and event strategy. This role will also be responsible for all aspects of event planning and execution.  

What You’ll Do: 

• Collaborate on conference and event strategy with VP of Communications & Strategic Engagement and other key external relations focused staff across the organization.
• Collaborate with stakeholders to define event objectives, target audiences, and themes.
• Plan and implement major conferences and organization-wide events. 
• Oversee all aspects of conference and event logistics, including venue selection, catering, attendance, and technology needs. 
• Create event and conference related promotional content and PR.
• Manage conference and event budget and advise other budget managers on conference and event cost allocation recommendations.
• Track expenses and manage vendor contracts in adherence with budgets. 
• Ensure appropriate communication with all stakeholders, internal and external, on all aspects of conference and event planning.
• Coordinate event staffing, including vendors, contractors, and on-site personnel.
• Manage conference and event calendars. 
• Provide information and training materials to staff attending conferences and events. 
• Ensure seamless execution of events, troubleshooting any issues that may arise.
• Keep up-to-date on international education and higher education field conferences and events, as well as best practices in event planning and execution.
• Collaborate with Marketing staff to create conference and event campaigns and materials. 
• Coordinate videography and photography content for events, PR, website, social channels, and other materials
• Other duties as assigned.

What Makes a Great Candidate: 

• 3 years of event planning experience, preferably in education or a related field.
• Experience collaborating with multiple stakeholders, including senior management.
• Ability to successfully manage multiple projects simultaneously and work under tight deadlines.
• Event project management experience.
• Comfortable working both independently and in a team environment.
• Strong verbal and written communication skills.
• High level of attention to detail.
• Strong administrative, organizational, and time management skills.
• Experience with event related systems, including CVENT and Eventbrite.
• Interest in the field of international education.

Preferred: 

• Experience with HubSpot, Salesforce, Canvas, Google, and Microsoft Office suite, including Teams.
• Experience coordinating photography and videography content for events, website, social media platforms, and other channels.

We believe great talent comes in many forms and that there is no one size fits all in hiring. If you feel you may be a great fit for this role but do not check all of the boxes, we encourage you to apply and show us why you're the right candidate for this position.  

Who We Are: 

At CEA CAPA, we believe studying and interning abroad is a transformative experience. By immersing themselves in new cultures, our students gain valuable skills and perspectives that shape their futures.  

We’re proud to be a recognized sector leader, known for our delivery of impactful academic, professional and cultural experiences. This is achieved through our dedicated global team who provide comprehensive guidance, instruction, support and resources to maximize the benefit of our students’ time abroad. 

A sense of belonging is central to CEA CAPA’s mission. We foster a work environment that values diversity and is free from bias. Our hiring practices are based on professional qualifications, skills and competence. 

With a footprint that spans 53 cities in 20 countries across Europe, Latin America and Australia our 450 strong global workforce deliver exceptional cultural experiences abroad to over 7,000 students per year. 

Our commitment to creating a sense of belonging means we welcome individuals of all abilities, ages, citizenships, educations, ethnicities, family statuses, gender identities, genders, genetic information, languages, marital status, military experiences, political views, pregnancy, races, religions, sexes, sexual orientations, socioeconomic statuses, and work experiences and therefore we encourage applicants from diverse lived experiences to apply.  

Note: This role profile is intended to provide an overview of the key responsibilities and qualifications for the position. It is not exhaustive, and the role holder may be required to undertake additional tasks and duties, as necessary and in line with evolving business needs. Any proposed permanent modifications to this role profile will be made in consultation with role incumbents, and relevant stakeholders in accordance with applicable policies and legislative requirements.