What are the responsibilities and job description for the Senior Administrative Specialist POS # 124000505 position at Cumberland County?
- Provides essential secretarial and administrative support to department leadership, including drafting correspondence and preparing reports. Manages incoming calls and emails by providing general information and directing inquiries to the appropriate personnel as needed.
- Serves as the first point of contact for visitors, offering assistance and information. May be required to assess, interpret, and respond to unique situations that necessitate policy exceptions. Oversees the department's mail function, ensuring timely receipt and distribution.
- Manages scale house operations and oversees the training of weighmasters. Performs all Weighmaster duties, including accurately weighing and identifying incoming loads, processing cash and credit card payments, reconciling daily transactions, and preparing deposits in accordance with department and county policies. Responsible for inputting new accounts/vehicles and approving correction tickets as necessary.
- Assists with financial operations, including accounting, billing, processing receipts and deposits, and maintaining budgetary controls. Supports inventory management and procurement by processing invoices and purchase orders through the Munis Financial system. Aids in tracking employee time and leave records, ensuring accurate entries and maintaining timesheet documentation.
Necessary additional requirements:
Successful completion of Keyboarding, Customer Service, Basic Word and Basic Excel tests will be required. Candidates selected as qualified will be contacted via email by a Human Resource representative for testing.
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- Knowledge of department’s functions and purpose with ability to communicate that mission to the staff and public
- Knowledge of the policies and procedures of the assigned work area; thorough knowledge and ability to use official business practices
- Knowledge of County function to which assigned and the interface between the assigned work and the departmental mission
- Skilled with a variety of technology that operate the business systems for the County
- Ability to independently operate in the assigned program area
- Ability to assume accountability of program operations
- Ability to communicate effectively and to conduct the department’s business in person and by telephone
- Ability to gather and give complex information and instructions based on program knowledge and independent research
- Ability to Skilled in communicating technical knowledge of program operations and organizational programs
- Ability to be tactful and courteous while being persuasive and confident on County business
- Ability to use a wide variety of other computer technology to generate work for the office assigned
- Ability to compile information based on general instructions
- Ability to coordinate and supervise the work of others
- Ability to establish and maintain effective working relationships with supervisor, employees, and the public
Conditions of Employment:
Successful candidates who receive a conditional offer of employment with Cumberland County must pass pre-employment screenings, including criminal history checks and drug screenings, as required by Cumberland County Policies and Procedures, prior to beginning work or receiving a final offer of employment. Refusal to submit to testing or testing positive for prohibited substances will result in the withdrawal of the conditional employment offer.
Cumberland County is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind. All employment decisions at Cumberland County are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other status protected by applicable laws and regulations. We encourage applications from all qualified individuals and will provide reasonable accommodations for qualified individuals with disabilities in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Salary : $40,887
