What are the responsibilities and job description for the Office Administrator position at Current Tools Inc?
REPOSTING DUE TO PROMOTION
Job Summary:
We are seeking a highly organized and proactive Office Administrator to join our team at Current Tools. The Office Administrator will play a crucial role in ensuring the smooth operation of our office, providing administrative support to various departments, and assisting in maintaining a productive and efficient work environment. The ability to multitask and work cross-functional among all departments is a must.
Key Responsibilities:
- Assist in scheduling meetings, appointments, coordinating logistics, and preparing necessary materials.
- Handle incoming and outgoing communications, including phone calls, emails, and mail distribution.
- Coordinate travel arrangements and accommodations for staff and executives.
- Prepare and edit documents, reports, presentations, and correspondence.
- Assist in data entry, filing, and document management to ensure information is easily accessible.
- Assist in organizing company events, training sessions, and team-building activities.
- Order and manage office supplies, ensuring that the office is stocked with necessary supplies
- Ensure the office is presentable, creating a welcoming atmosphere for employees, clients, and visitors.
- Serve as a liaison between various departments, facilitating communication and collaboration.
- Assist with communications with offsite IT help desk
- Assist Marketing department with miscellaneous needs
Qualifications:
- Education:
- High school diploma or equivalent; a degree in business administration or a related field is a plus.
- Experience:
- Minimum of 2 years of experience in office administration, preferably in the manufacturing plant/office setting.
- Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint)
- Reliable transportation
- Skills:
- Strong organizational and multitasking abilities with excellent attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Problem-solving skills and a proactive approach to improving office processes.
Personal Attributes:
- Professional and friendly demeanor with a customer-focused approach.
- Ability to work independently and as part of a team.
- Flexibility and adaptability to changing priorities and tasks.