Building Permit Technician

GENERAL POSITION SUMMARY:

Supports the Curry County Building Safety Division and Planning Division, both within the Community Development Department, as their entry-level contact with the public. This position makes minor administrative decisions on behalf of the department, as well as performing highly responsible and advanced secretarial duties.

This position differs from a Permit Tech II in that this position precedes a Permit Tech II and functions as an Administrative Assistant, performing highly responsible and advanced secretarial and clerical duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Screens telephone calls and visitors by asking questions to determine needs or purpose of inquiry or visit, then providing appropriate assistance.

2. Accepts applications for permits required by state code and applications for planning projects. Explains permit and plan review processes, fees, and requirements to applicants. Provides information to professional and technical staff and the public.

3. Enters building permit data into the department’s state e-permitting system; takes building inspection requests from the public and schedules inspections for the various building inspectors.

4. Collects money, answers questions, or refers to appropriate Community Development Department staff. Issues building permits. Performs moderately complex mathematical computations such as percentages and interest to complete assignments. Compares data on forms with data in county records for completeness and accuracy when processing permit applications.

5. Researches historical information, files, and other records to respond to staff and customer inquiries; responds to telephone and in person inquiries for information and problem solving. Conducts studies for the department heads and other staff that involves collection of detailed data, interpretation of reported data and preparation of reports summarizing the data.

6. Helps maintain Building Safety and Planning Divisions permit records and compliance with the State Archive Schedule.

7. Performs general secretarial and clerical work such as typing, filing, scheduling appointments and routing mail; may prepare claims for accounts payable, collect and distribute time sheets in absence and as requested by the office manager.

8. Independently responds to correspondence and handles complaints and adjustments of non-routine natures. Explains departmental policies and procedures to both the public and other employees.

SUPERVISORY CONTROLS AND RESPONSIBILITIES:

There are no supervisory responsibilities. Work is assigned by the Office Manager; the supervisor is the Building Official, who serves as the Division Lead.

Makes and acts on decisions where procedures and policies are well established. Independently answers office inquiries from the public, contractors, other county staff, or agency staff regarding laws, regulations, policies, and procedures.

QUALIFICATION REQUIREMENTS:

Knowledge of . . .

· General understanding of State and County Codes administered by the department necessary for routing inquiries to the correct staff

· Business English, spelling and punctuation

· General office practices

· Filing systems, telephone contact, public contact at a business window and organizational ability in handling paperwork

Ability to . . .

· Make decisions independently in accordance with established policies and to use initiative and judgment in carrying out responsibilities with minimal instruction and guidance while able to recognize situations in which supervision and guidance are necessary

· Independently investigate assigned problems, determining method of research as well as data and information required

· Take notes at public meetings and to translate the notes and audio recordings of the meeting into an accurate written record of the proceedings as minutes for the official record of the county

· Communicate effectively in oral and written form

· Handle complaints, problems, and hostile persons courteously

· Prioritize assignments and organize own workload

· Deal effectively with frequent interruptions and several situations at one time

· Retrieve data from records

· Research problems

· Maintain effective working relationships with other employees and the public

Skill in . . .

· Personal computer software for word processing (Microsoft Word preferred) and spreadsheet development

· Database computer software to be able to use the department’s permit tracking program after training. Knowledge of Oregon land use planning law, on-site sewage disposal regulations, and building code is desirable but not required

· Operation of a variety of general office equipment which may include, but is not limited to typewriter, calculator, copy machines, fax machines and computers

EDUCATION AND/OR EXPERIENCE:

High school graduation or equivalency.

Requires thorough knowledge of secretarial principles and practices, bookkeeping, accounting principles and record keeping methods; some knowledge of Oregon land use planning law and building code is desirable.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

· Requires the ability to function primarily indoors in an office environment engaged in work of primarily a sedentary nature.

· The noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $4,057.00 - $4,703.00 per month

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $4,057 - $4,703