Office Assistant

Efficiency. Innovation. Integrity. These are our 3 Pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence; proof of these pillars is evident in our people and our fleet. For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions. We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth. Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing places on earth.

THIS ROLE:  

The Office Assistant is responsible for supporting office operations including but not limited to answering phones and general inquiries, directing incoming communication appropriately, and supporting the organization with a variety administrative functions.

WHAT YOU’LL DO:      

• Professionally screen Curtin Maritime general phoneline and direct calls and customer questions to appropriate parties. 

• Monitor incoming emails and direct inquiries to appropriate personnel.  

• Check PO Box for any incoming mail or deliveries and drop off mail to Post Office.  

• Distribute incoming mail throughout office to appropriate parties and departments. 

• Create FedEx shipping labels and drop off packages as needed. 

• Maintain storage locker for company apparel & swag. Monitor inventory levels and communicate with People Services manager when in need of replenishment. 

• Use computers for scanning, electronic filing, light excel work. 

• Greet job candidates, visitors, clients, or vendors and direct them to the appropriate personnel as needed. 

• Support maintenance of electronic databases, filing systems, and records. 

• Other administrative tasks as needed. 

WHO YOU ARE: 

Position Requirements 

• High School diploma or equivalent 

• 2 years customer service and/or administrative experience 

• Proficiency in MS Office applications (Word, Excel, Outlook, Adobe) 

• Excellent communication skills both in person and by phone 

• Valid driver’s license is required to make occasional office errands 

Mental Aptitudes 

• Self-starter, takes initiative, and anticipates the needs of others 

• Thrives in fast-paced work environment 

• Tenacious with excellent follow-up & execution abilities 

• Ability to multi-task and prioritize workload 

• Proven problem-solving and intrapersonal skills 

• Extremely strong organizational, project, and time-management skills 

• Ability to quickly analyze a situation, come up with solutions, and implement them 

• Solid judgment 

• Strong work ethic 

Physical Aptitudes 

• This is primarily a sedentary role; however, some lifting is required.  

• Ability to lift up to 30 pounds for swag deliveries and related supplies 

• The work environment requires frequent use of stairs 

• This role routinely uses standard office equipment such as computer, phones, photocopier, etc. 

• Practice safe work habits and wear protective safety equipment 

Curtin Maritime is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. 

Salary : $20 - $25