What are the responsibilities and job description for the Office Assistant position at Custom Agri Systems, Inc?
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Job Type
Full-time
Description
We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking.
Key Responsibilities
Office Assistant Duties
Skills & Qualifications:
Job Type
Full-time
Description
We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking.
Key Responsibilities
Office Assistant Duties
- Perform general administrative tasks, including answering phones, responding to emails, and managing office supplies.
- Assist with maintaining office equipment and ensuring a clean, organized work environment.
- Support the office team with various administrative projects as needed.
- Maintaining divisions time keeping though an electronic time keeping system.
- Prepare and issue invoices to clients based on services provided, ensuring accuracy and timeliness.
- Monitor accounts receivable, tracking payments and following up on outstanding invoices.
- Reconcile billing discrepancies and resolve client issues regarding invoices and payments.
- Maintain records of all billing transactions and provide reports as requested by management.
- Process payments and update financial records in the company's accounting software.
Skills & Qualifications:
- High school diploma or equivalent; additional certifications in office administration or accounting preferred.
- Proven experience in an office assistant role, with a focus on billing or accounting preferred.
- Strong knowledge of billing and invoicing procedures.
- Familiarity with accounting software (e.g., QuickBooks, etc.).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to manage time effectively and handle multiple tasks simultaneously.
- Professional demeanor and ability to work well with a team.
