What are the responsibilities and job description for the Office Assistant position at Fishbeck, Thompson, Carr & Huber?

Position: Office Assistant

Location:

Toledo, OH

Job Id: 2088

# of Openings: 1

Office Assistant

Location

Maumee/Perrysburg, OH

Job Summary

Fishbeck is seeking a full-time Office Assistant to work in our Toledo area offices - the schedule would be 2 days in our Perrysburg office and 3 days in our Maumee office. This staff member will provide full-time/in-office support to the locations by welcoming guests, providing organizational support to a variety of professionals, and ensuring facilities are prepared for staff and visitors.

This staff member will interact with a diverse group of clients, visitors, and internal professionals. Independent judgment is required to plan, prioritize, and organize workload.

Primary Functions

Greet and assist visitors at the front desk of our Toledo Area offices (Maumee and Perrysburg), Monday through Friday, 8:00 a.m. to 5:00 p.m.
Provide polite and professional communication via phone, email, and mail.
Support staff with scheduling meeting arrangements, including lunch/catering plans.
Partner with Employee Engagement and Events Specialist to execute internal events across the office locations.
Aid staff members by scanning and assembling documents for records.
Aid in assembling documents for printing/distribution.
Organize conference rooms, resource rooms, and kitchenettes by ensuring supplies are accurately stocked and organized, and maintenance requests are fulfilled promptly.
Infrequent travel to Fishbeck's other Michigan offices may be required.
Complete various tasks and projects as assigned by Department Director and Team Leader.

Desired Education/Licensure

Experience in a related field

Desired Skills/Experience

Have at least one year of office experience, preferably in an engineering, or similar professional services environment.
Proficient in Microsoft Outlook, Excel, Adobe Acrobat, and Word.
Be highly organized, dependable, and detail oriented.
Adapting to, and quickly learning, new technology.
Clear and polite communicator with client satisfaction mentality
Ability to multi-task, problem-solve, and work with changes in business priorities.
Attention to detail, ability to thrive in a fast-paced environment, and self-motivated.

What we offer

Our staff members enjoy a comprehensive compensation package that includes:

Medical, dental, and vision insurance.
Wellness reimbursement, incentives, and activities.
Reimbursement and support for tuition, continuing education, and professional/personal development.
Vacation, sick, and volunteer time, PTO, parental leave, and paid holidays.
401(k) matching, profit-sharing, and stock options (we are 100% employee-owned!).
And more!

About Fishbeck
Fishbeck is one of the premier professional consulting firms in the nation, with 15 regional offices and more than 650 employees. Engineering, environmental sciences, architecture, and construction management are the cornerstones of Fishbeck's services and integrated project approach. We are a hands-on and design-orientated practice with the technical capabilities and understanding to take the largest projects from internal concept to completion. Our team of experts takes pride in our commitment to reliability in design, connection to our clients, and creativity at our core.

Minimum Physical Requirements

Mobility to work in an office setting, use standard office equipment, visual acuity to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

We are an equal opportunity employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran

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