What are the responsibilities and job description for the Administrative Assistant/Assistant Property Manager position at Cutler Management Corp.?
Cutler Management Corp, a dedicated, professional, full-service property management company, managing commercial real estate in Massachusetts since 1979, is currently seeking an Administrative Assistant/Assistant Property Manager.
This is an onsite position with hours Monday through Friday 8:30 AM - 5:00 PM, with an unpaid one-half hour lunch break.
Responsibilities include (but are not limited to):
General Office Support:
- Responsible for the efficient operation of properties under the direction of the management team.
- Assist and direct external parties and co-workers to the appropriate internal resource.
- Conduct routine property inspections to view condition of properties.
- Enter, maintain, and follow up on work orders and related communication.
- Assist with work orders and field staff. Interact with, coordinate, and serve as liaison between architects and subcontractors.
- Enable field staff to perform routine preventative maintenance programs on all building mechanical systems as well as common areas, tenant spaces, and grounds.
- Supervise materials management and property/grounds maintenance equipment logs and manuals.
- Compile, maintain, and update company files.
- Provide staff operational support including data entry, filing, photocopying, and document assembly.
- Assist in overseeing tenant improvements and ensure all punch list items are complete.
- Solicit bids for maintenance contracts and small construction projects, and participate in the contractor selection process.
- Ensure all tenant and contractor Insurance Certificates are kept current in the property management files. Follow up as needed.
- Ensure contracts and agreements are current and in the property management files.
- Interact directly with prospective and current tenants to achieve maximum occupancy, including generating and handling traffic, answering phones, qualifying prospects, preparing documentation and completing move-in paperwork and procedures.
- Assist with companies on-going relationship with clients throughout their tenancy.
Skills and Qualifications:
- Proficient with Microsoft Office Suite, specifically Word and Excel.
- QuickBooks experience a plus.
- Knowledge of all office equipment (i.e., computer, telephone, email, postage machines, etc.)
- Ability to communicate technical information on building performance to non-technical audiences.
- Excellent customer service skills and phone manners.
- Detailed-oriented with a high degree of accuracy.
- Excellent written and verbal communication as well as interpersonal skills.
- Ability to follow through & take ownership of duties.
- Must be able to take direction, work with minimal supervision, and function cooperatively as part of a team.
- Reliable transportation required.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Worcester, MA 01609 (Required)
Ability to Relocate:
- Worcester, MA 01609: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $22