Project Manager

Position Closing Date: 04/26/2024

GENERAL SUMMARY

Under limited supervision, coordinates and inspects Library facilities, construction, renovation, and repair work performed by contractors for CCPL including coordinating project schedules, conducting on-site evaluation and inspection of work completed and/or in progress and meeting with project contractors, architects, and engineers, city planning/building departments and construction managers. Assists with administration of service contracts.

JOB REQUIREMENTS

Specific Knowledge, Skills, and Abilities required include:

• Knowledge of and ability to use CAD. Ability to develop building layouts.
• Knowledge of concepts, methods and techniques of building design and construction.
• Knowledge of building engineering and design standards and related governmental codes, regulations and specifications.
• Knowledge of various building trades including plumbing, electrical, HVAC, etc.
• Knowledge of library policies and procedures, specifically those relating to project bid proposal and processing.
• Knowledge of safety programs related to building and construction industry regulations including OSHA, State and local municipal regulations.
• Skills necessary to develop and maintain effective and appropriate working relationships with co-workers, customers, vendors, and/or representatives of other agencies.
• Excellent organizational, problem solving and analytical skills.
• Ability to use Library resources effectively and efficiently.
• Ability to think analytically and apply sound judgment, resolve problems, make effective decisions, and act with integrity.
• Ability to use sound judgment to detect unusual, harmful, or emergency situations and act accordingly.
• Ability to detect errors, determine causes, make corrections as appropriate and to multi-task.
• Ability to demonstrate proficient use of personal computer software or systems applicable to the essential functions of the job, which may include (but not be limited to) email/calendar software, internet/intranet browsers, CAD, word processing, spreadsheets, database software, and various systems or software used by CCPL.
• Ability to read and comprehend blueprints, specifications and design drawings.

ESSENTIAL JOB FUNCTIONS

• Complies with Cuyahoga County Public Library’s policies, rules, guidelines, procedures, requirements, standards, and practices applicable to the job, including (but not limited to) work scheduling and attendance, customer service, use of Library property, computer use, personal conduct, and confidentiality.
• Coordinates large and small scale construction and repair projects for CCPL facilities improvement including scheduling project phases, determining project priorities, and ensuring materials used meet project specifications.
• Monitors and evaluates the quality of contracted work completed or being performed through on-site inspection of project, documents results and reports any discrepancies from building code or project specifications.
• Collaborates with architects, engineers and contractors regarding project progress, specifications and to discuss project details.
• Performs facility inspections and makes recommendation for maintenance and or outside repair, including the scheduling of an appropriate and qualified contractor to do the repair work. Initiates bid process for small scale, short duration projects and approves payments to contractor.
• Evaluates floor plans and collaborates with Branch Managers and Administration staff to redesign the interior layouts of branches. Reviews furniture and equipment purchases to ensure they meet organizational objectives, and coordinates their delivery and set up.
• Coordinates work of contract cleaning and lawn maintenance vendor(s).
• Maintains files of facility and project drawings and specifications utilizing CAD software.
• Reviews drawings for large projects and provides constructive comments.
• Responds to inquires relating to construction drawings, specifications and organizational policies and procedures from contractors, architects and engineers.
• Prepares vendor performance reports to reconcile contractor payments.

Summary Minimum Education & Experience Required

• Two years of college-level course work or an Associate’s degree in Engineering, Architecture or related technical field.
• At least four years of building construction and project coordination experience, asbestos awareness training.
• At least two years experience in general facilities and environmental maintenance.

OTHER TESTING/LICENSES REQUIRED

• Due to the physical exertion required to perform the essential duties of this job, the decision to hire is contingent on job candidates passing a pre-employment medical exam through a medical provider contracted by the library.
• License: A valid Ohio Driver’s license is required to operate library owned vehicles and a clean driving record must be maintained at all times.
• A criminal background check is required, and pre-employment drug screening.

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Requires incumbent to be on 24 hour on-call status for projects and facilities emergencies. Schedule consists of two weeks of back-up coverage, followed by two weeks of on-call coverage. Approximately one rotation every four months.
• Occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. May involve dealing with modestly unpleasant situations, as with occasional exposure to dust, fumes, outside weather conditions, construction sites, etc.
• Work requires occasional stooping or bending and/or occasional light lifting, such as three or four reams of paper or books (up to 25 pounds).