Accounting Assistant

Be the Key Support in Our Accounting Team’s Success!

Company Overview: CW Group is a national non-profit organization dedicated to creating an inclusive society where individuals with disabilities and those facing economic challenges have access to meaningful vocational training and are empowered as valued employees. We are committed to providing exceptional employment opportunities with flexible hours, comprehensive benefits, and a mission-driven focus.

• National Non-Profit
• Mission-based Meaningful Employment
• Exceptional Employees
• Employee Wellness Coordinator
• Employer Sponsored Benefits Includes:
  • Insurance - Medical, Dental, Vision
  • Telemedicine
  • Retirement Plan & Match Options
  • Disability Plans
  • Life Insurance – Accidental Death & Dismemberment and Group Term Life
  • Paid Holidays, Vacation and Sick time
• Voluntary Benefits Offered Includes:
  • Hospital Indemnity, Accident, Critical Illness & Voluntary Life

Role and Responsibilities:

We are seeking an Accounting Assistant to join our team and provide administrative support across multiple areas of our accounting department to help ensure that daily accounting processes run smoothly.

• Assist with billing, collections, and tracking customer payments.
• Monitor overdue accounts and follow up on outstanding invoices.
• Prepare and maintain accurate accounts receivable reports.
• Process vendor invoices and ensure timely payments.
• Assist with reconciling vendor statements and resolving discrepancies.
• Prepare and maintain accounts payable reports.
• Assist with data input for employee payroll, ensuring accuracy and compliance with company policies.
• Maintain payroll records and assist with generating payroll reports.
• Support payroll processing during peak times and ensure payroll deadlines are met.
• Assist with preparing monthly, quarterly, and annual financial reports.
• Reconcile general ledger accounts to ensure accuracy of financial data.
• Assist with preparing financial statements for management review.
• Manage, monitor, and sort incoming mail for the Accounting Department.
• Respond to and manage incoming electronic communications, inquiries, and requests.
• Assist in preparing and filing administrative documents such as tax returns, charity filings, and program credentialing.
• Support NetSuite data maintenance, including updating and managing vendor and customer records.
• Assist with managing corporate credit card accounts and other company-wide vendor accounts.
• Prepare supporting documentation for administrative reports submitted to state authorities, including sales tax returns, property tax returns, and other state filings.
• Ensure confidentiality and security of sensitive accounting records and files.
• Help maintain organized and up-to-date filing systems for all accounting-related documentation.
• Support the Controller and other Accounting Department staff with various financial tasks as needed.
• Help prepare for audits by gathering required documentation and assisting auditors.
• Assist in monthly and year-end closing processes.
• Provide backup support for other accounting functions (Accounts Receivable, Accounts Payable, Payroll, and Financial Reporting) as necessary.
• Additional Duties:
• Assist with special accounting projects as assigned by the Controller.
• Maintain up-to-date knowledge of industry best practices and regulatory changes that may impact accounting practices.
• Provide training and support to junior staff or new hires within the department as needed.

Qualifications:

• Associate's degree in accounting, Business, or related field (Preferred)
• Minimum of (2) years of proven experience in accounting or administrative role.
• Familiarity with accounting software such as NetSuite, QuickBooks, or similar systems.
• Must possess the ability to maintain confidentiality and handle sensitive information with the utmost discretion and professionalism.

Preferred Skills:

• Strong knowledge with NetSuite.
• Strong analytical and problem-solving skills.
• Innovative thinker.
• Exceptional organizational skills.
• Strong verbal and written communication skills.
• Adaptability
• Strong proficiency in Microsoft Office Suite and comfortable using technology to streamline tasks.

Physical Demands:

• Ability to sit and work at a desk for extended periods of time.
• Regular use of a computer and other office equipment, which may require prolonged periods of typing or data entry.
• Occasional lifting or carrying of office supplies, documents, or files up to 20 lbs.
• Ability to communicate clearly and effectively, both in person and over the phone or email.
• Ability to focus on tasks for extended periods, requiring good attention to detail.
• Reasonable accommodations can be provided.

Environmental Demands:

• Work is performed in a standard office environment with office furniture, lighting, and climate control (temperature may vary depending on the season).
• Moderate noise levels from phones, and office equipment.
• The position may require sitting for long periods at a desk.
• Daily use of computers, printers, scanners, and phones to complete tasks efficiently.

If you meet these qualifications and are eager to start a new job with CW Group, we encourage you to APPLY today!!

Equal Opportunity Employer-minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity 

All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. CW Resources, Inc. is proud to be an Equal Opportunity Employer. We welcome all people to apply and are committed to creating an environment and workplace free from all forms of discrimination or harassment. We strongly encourage all people to apply!

Pay Transparency Disclaimer: CW Group, Inc. Entities and Affiliates are committed to pay transparency and fairness. Salary ranges provided reflect the expected compensation based on experience, education, skills, qualifications, location and other relevant job-related factors, and may include additional components such as incentive compensation and benefits. Final compensation will be determined in accordance with applicable laws and business needs (such as contractual obligations).

Copy and paste the link below into your web browser to view the posters pertaining to:

EEO and Pay Transparency: https://www.dol.gov/agencies/ofccp/posters

Notification of Employee Rights Under Federal Labor Laws posters: https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors

CW’s Self- Disclosure Form: https://forms.office.com/pages/responsepage.aspx?id=zZj4MtUu00iOjM5NS60vhGhCUZaiq9RLhDLFapc8phdUQzRDRTlPUDNINzI3QTNUNEJONlZDSTZSMC4u&route=shorturl

Please E-mail: hrhelp@cwresources.org to submit a request for accommodation with the application process or to submit a request for our Affirmative Action Plan Narrative.