Accounting Assistant

Hemlock Hill RV wants you to join our team as an Accounting Assistant. 

You will play a key role in supporting our Accounting Manager and ensuring the smooth operation of our financial processes. We’re seeking a detail-oriented, organized, and proactive individual who thrives in a collaborative environment and is committed to maintaining accuracy and confidentiality in all accounting transactions.

Key Responsibilities:

1. Accounting Office Support

• Record and reconcile transactions for accounts payable and receivable, collaborating with department teams to ensure accuracy and compliance with legal and confidentiality regulations.
• Manage cash drawers and daily receipts, ensuring they are balanced and accounted for.
• Maintain and update daily shared financial documents, providing managers with resources to ensure departmental profitability and stability.
• Support departments by ensuring accounting accuracy and timely submission of source documents.
• Assist in organizing and securely managing accounting files (both electronic and hard copies) for easy access by senior management.

2. Vehicle Processing

• Facilitate the lifecycle process of RV inventory, from arrival to ownership transfer, ensuring accurate record-keeping and timely documentation.
• Create, organize, and securely file all documentation for incoming inventory, verifying details for accuracy and notifying the sales manager of updates.
• Process deals by tracking all closing documents and notifying relevant team members of any missing information.
• Organize and prepare titling documentation required for customer vehicle registration, ensuring compliance with state-specific requirements.
• Monitor and follow up on incomplete customer deals, ensuring all receivables and documents are in place to close transactions.

3. Supplies Management

• Conduct timely inventory checks for all office supplies across departments to support smooth operations.
• Accurately record and fulfill supply requests, ensuring each department’s needs are met efficiently.
• Monitor inventory turnover to optimize purchasing decisions, reduce unnecessary stock, and maximize cost savings and storage space.

What We’re Looking For:

• Attention to Detail: Precision in handling financial data and documentation.
• Organizational Skills: Ability to manage multiple tasks and maintain an organized workflow.
• Communication: Strong verbal and written communication skills for cross-department collaboration.
• Tech-Savvy: Proficiency in accounting software and Microsoft Office Suite.
• Team Player: A proactive and collaborative attitude with a focus on supporting team success.
• Confidentiality: Understanding of legal and ethical responsibilities related to financial transactions.

 Why Join Us?

• Competitive compensation
• Opportunities for growth within the company
• Supportive and collaborative work environment
• Be part of a team contributing to a well-established and thriving RV dealership