Administrative Assistant - Secured Access

Obtaining and maintaining the appropriate Security Clearance is required to access the primary worksite. Obtaining Securing Clearance can be a lengthy process and will be discussed during the initial interview. Everyone is encouraged to apply! CW staff will help throughout the entire process.

Company Overview:  
CW Resources, a part of CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We’re proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program. Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all.

• National Non-Profit 
• Mission-based Meaningful Employment 
• Exceptional Employees 
•  Employee Wellness Coordinator 
• Employer Sponsored Benefits Includes:  
  • Insurance - Medical, Dental, Vision
  • Telemedicine
  • Retirement Plan & Match Options 
  • Disability Plans
  • Life Insurance – Accidental Death & Dismemberment and Group Term Life
  • Paid Holidays, Vacation and Sick time
• Voluntary Benefits Offered Includes:
  • Hospital Indemnity, Accident, Critical Illness & Voluntary Life

Role and Responsibilities: 
We are seeking a proactive and organized Administrative Assistant to join our team. In this role, you will be essential in providing administrative support to ensure the smooth operation and overall efficiency of the department’s daily activities.

• Perform administrative tasks to support the department's daily operations.
• Adhere to all organizational policies, practices, and standards to maintain efficiency and compliance.
• Provide administrative support during the security clearance process for applicants and new hires.
• Compile and prepare correspondence while maintaining confidentiality of sensitive documents.
• Perform data entry tasks, assist with payroll processing, and audit monthly expense reports for submission to corporate accounting.
• Manage daily scheduling, track work assignments, and coordinate special projects and events.
• Support team recognition initiatives and organize meetings, conferences, and travel arrangements.
• Manage team calendars, emails, and phone communications, ensuring efficient organization of both physical and electronic records.
• Order and manage office supplies and handle incoming and outgoing mail and packages.
• Ensure a welcoming environment for all and uphold the organization’s mission, values, and code of conduct in all interactions.
• Maintain confidentiality and professionalism when handling sensitive information.
• Respond to inquiries from program participants, employees, clients, and vendors promptly, prioritizing urgent matters.
• Support branding and communication efforts, including social media and promotional materials.
• Comply with all local, state, and federal regulations, as well as organizational policies and standards.

Qualifications:  

• Proven experience in an administrative support or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong attention to detail and ability to meet deadlines.
• Obtaining and maintaining the appropriate Security Clearance is required to access the primary worksite. Obtaining Securing Clearance can be a lengthy process and will be discussed during the initial interview. Everyone is encouraged to apply! CW staff will help throughout the entire process. 

Preferred Skills: 

•  Experience in an administrative assistant role in a government setting.
•  Familiarity with scheduling software and project management tools.
•  Experience with branding and communication efforts, including social media management and promotional materials.
•  Familiarity with payroll processing and expense report auditing is a plus.

Physical & Environmental Demands:

• Ability to sit or stand for extended periods during work hours.
• Occasional lifting of office supplies and documents (up to 15 pounds).
• Work is typically performed in an office environment with moderate noise levels.
• Ability to manage multiple priorities and perform under pressure during peak times.
• Occasional travel may be required for off-site meetings or events.
• Reasonable accommodations can be provided.

If this position sounds like a GREAT fit for you, we encourage you to APPLY today!

We welcome all individuals to apply for this position. 
At CW, we are committed to maintaining a respectful and supportive work environment where all employees are valued for their contributions. 
All applicants will be given equal consideration for employment based on their experience and qualifications, while ensuring compliance with all applicable laws and regulations regarding discrimination.

Pay Transparency Disclaimer: CW Group, Inc. Entities and Affiliates are committed to pay transparency and fairness. 
Salary ranges provided reflect the expected compensation based on experience, education, skills, qualifications, location and other relevant job-related factors, and may include additional components such as incentive compensation and benefits.  
Final compensation will be determined in accordance with applicable laws and business needs (such as contractual obligations). 

Copy and paste the link below into your web browser to view the posters pertaining to:
EEO and Pay Transparency: https://www.dol.gov/agencies/ofccp/posters
Notification of Employee Rights Under Federal Labor Laws posters: https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors
CW’s Self - Disclosure Form: https://forms.office.com/pages/responsepage.aspx?id=zZj4MtUu00iOjM5NS60vhGhCUZaiq9RLhDLFapc8phdUQzRDRTlPUDNINzI3QTNUNEJONlZDSTZSMC4u&route=shorturl
Please E-mail: hrhelp@cwresources.org to submit a request for accommodation with the application process.