Corporate Events Planner

Executive Events Planner

Position Overview

The Executive Events Planner is responsible for orchestrating high-profile corporate events, ensuring seamless execution from inception to completion. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously while collaborating with various stakeholders.

Key Responsibilities

• Spearhead ~25 events annually
• 30%-40% Travel, internationally and domestically, including overnight stays
• Be on-call to handle travel changes and adjustments
• Plan executive events and meetings, ensuring seamless logistics
• Manage and optimize executive travel arrangements
• Negotiate with vendors to secure premium services and pricing
• Research and select top-tier venues and event locations
• Create impactful, brand-aligned presentations and materials
• Oversee budgets and ensure financial compliance for events
• Coordinate catering, AV, and on-site logistics for events
• Deliver outstanding support to executives and attendees
• Use tools like O365, Asana, and Concur to streamline operations
• Reconcile expenses and assist with budget forecasts
• Provide personal assistance support to the principal during trips
  
  

Qualifications

• BA/BS degree in Business Administration, Hospitality, OR Communications
• 10 years of Proven experience in event planning, especially at the executive level
• Strong skills in vendor management and negotiation
• Excellent problem-solving abilities and attention to detail
• Outstanding customer service and communication skills, both verbal and written
• Ability to work collaboratively in a team environment
• Experience in handling VIP clients and sensitive situations with discretion
• Proficiency in travel planning and logistics coordination
• Familiarity with budgeting, forecasting, and expense management processes
• Proficiency in relevant software, including Microsoft Office Suite, Asana, Concur, and Saber
  
  

Benefits

• Base Salary range $90-107k base Depending on Experience
• Full Benefits: Medical, Dental, Vision
• 401(k) & Profit Sharing
• Annual Merit increases
• Gym Membership Discounts more
  
  

Email Your Resume In Word To

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

chad.vasquez@cybercoders.com

• Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : CV6-1837313 -- in the email subject line for your application to be considered.***
  
  

Chad Vasquez - Lead Recruiter

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.

CyberCoders will consider for Employment in the City of Los Angeles qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.

This job was first posted by CyberCoders on 01/22/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.

CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact a member of our Human Resources team to make arrangements.