Sr. Event Producer

Title: Event Producer or Sr. Event Producer (we have 2 openings)

Location: ONSITE Monday - Thursday in North Hollywood with WFH on Friday

Salary: $75k - $100k depending on experience, etc.

As an Event Producer, you will be key in delivering our promise of providing truly immersive and memorable event experience whether virtual or in person live events. You will be responsible for managing all aspects of the event production including logistics, scheduling, budgeting, and overseeing the management of each event assigned to you. You need to understand the current trends in events and stay on top of those to help keep our offerings current and exciting to clients.

You're a planner, organized, levelheaded leader with expertise in the production of B2B and B2C events, exhibits, and experiences and bringing them to life. You are a proactive thinker and doer and help lead and work with various individuals

and teams. Most importantly, you are a hands-on team player who can also work independently. If this sounds like you, please apply today!

Primary Job Duties

PRE-PRODUCTION

• Help manage the research, creation, and format of proposals.
• Must work quickly, efficiently, and thoroughly to ensure that all production
  
  

deadlines are met.

• Collaborate with creative team to develop event design.
• Participate in site inspections.
• Be available to client and answer any questions they may have.
• Make travel plans and team hotel arrangements.
• Act as Communications Lead with client and ensure the account owner and Director of Production are in the loop on project status.
• Research and negotiate vendor services and pricing.
• Create and maintain budget and target P&L
• Work with graphics department to develop event venue layouts.
• Use MONDAY project management software to build task lists and manage
  
  

duties.

• Create and maintain contact list, production schedule, accounting forms, and
  
  

all other necessary job documents.

• Request contracts / invoices from vendors. Complete and submit check
  
  

requests for payment.

• Obtain samples (linens, drawings, etc.) as needed and send to client for
  
  

approval.

• Prior to event, distribute production schedule, vendor memo, and any other
  
  

required documents to all involved parties.

• Make any shipping arrangements, if needed
• Procure permits and approvals as needed for venue, city, state officials.
• Manage event payables and receivables.
• Work with design and AV teams to manage virtual events.
• Assist with general office, administrative, sales and marketing support when
  
  

needed.

ON-SITE

• Act as point of contact for client, venue, and vendors
• Supervise load-in/load-out.
• Distribute elements such as linens, florals, etc., and assist hands-on with set-up as
  
  

needed.

• Event Producer should be able to comfortably lift 50 pounds.
• Manage production schedule and make sure that everything is done in a timely
  
  

manner.

• Troubleshoot any issues that arise.
• Monitor event and assist client to ensure everything is ready for event start.
• Ensure that all strike teams are in place and the venue is secured and clean
  
  

before leaving the event or turning it over to another producer for tear down.

POST-PRODUCTION

• Review all final invoices with accounting. Request any outstanding invoices from
  
  

vendors and submit check requests.

• Submit any additional costs or credits that need to go on client final billing.
• Reconcile final job summary worksheet and close file.
• Write "Thank You" letters in conjunction with Account Executive.
  
  

Knowledge & Skills

• Excel, Word, Outlook, PowerPoint, Illustrator, PhotoShop
• Must have exceptional organizational and customer service skills.
• Must have exceptional written and verbal communication skills.
• Ability to multi-task and streamline processes and procedures.
• Self-starter, self-motivated and solutions oriented.
• Able to contribute towards maintaining a positive work environment - it is a small office so all employees must work well together towards a common goal.
  
  

Competencies/Traits

• Organized and structured.
• Detail oriented.
• Sense of high standards.
• Proactive, enthusiastic, and energetic.
• Team player.
• Creative and innovative.
• Hardworking and dedicated.
• Flexible attitude when dealing with all levels of workforce.
• Must be comfortable in working in office and onsite at in-person events.
  
  

Benefits

• Health benefits covered by employer
• PTO & Flex Time
• WFH 1 day/week
• Company retreats, free chiropractic care, life coach, and access to other unique benefits!
• Brand new office
  
  

Email Your Resume In Word To

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

lauren.formby@cybercoders.com

• Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : JF12-1828741 -- in the email subject line for your application to be considered.***
  
  

Lauren Formby - Director of Recruiting

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.

CyberCoders will consider for Employment in the City of Los Angeles qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.

This job was first posted by CyberCoders on 11/08/2024 and applications will be accepted on an ongoing basis until the position is filled or closed.

CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact a member of our Human Resources team to make arrangements.