What are the responsibilities and job description for the Interim Department Administrator (Academic Ventures And Engagement) position at Cynet Systems?
Job Description:
Pay Range: $28.14hr - $32.14hr
Responsibilities:
Pay Range: $28.14hr - $32.14hr
Responsibilities:
- Collaborate with team members to ensure seamless workflow and project completion.
- Work with the executive director on assigned projects including short-term planning, implementation, communication, monitoring, and post-project evaluation.
- Act as project manager for exhibition-related planning, collaborating closely with exhibitions, Facilities, and Library staff.
- Coordinate the work of student interns, assigning work, monitoring completion, and acting as a resource process questions to them.
- Ensure accurate processing of transactions in HART, Concur and B2P.
- Work with department colleagues and finance colleagues for support-oriented budget tasks, like updating the FY26 budget and assisting in budget tracking ; draft contracts, verify transaction accuracy, and prepare financial reports.
- Serve as back-up for processing financial transactions.
- Work with Radcliffe Finance and Events Departments to monitor coding and budgets for Academic Ventures & Engagement events.
- Manage the daily administrative operations of the department as assigned.
- Draft, proofread, edit, and prepare regular and mid-year progress reports (financial, programmatic, and administrative) and other documentation and materials, as assigned.
- Serve as the primary point of contact for internal and external constituencies on department administrative matters.
- Maintain accurate records and documentation as required.
- Monitor departmental record keeping using Salesforce, SharePoint, and other systems according to current established processes.
- Bachelor's Degree.
- Proven experience in administrative and financial operations.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency in MS Office Suite especially Outlook and Excel.
- Must have aptitude to learn new technology quickly. Knowledge of Salesforce CRM, and financial applications: CONCUR and Buy-to-Pay is a plus.
- Thorough understanding of budgets, budget preparation, and administrative information systems.
- Demonstrated outstanding project planning and management skills.
- Ability to handle, prioritize, and complete multiple projects, balance conflicting priorities, and handle confidential information appropriately.
- Ability to think creatively, flexibly, and collaboratively to achieve goals.
- Strong interpersonal and oral communications skills essential, including the ability to deal diplomatically with a wide range of people internal and external.
- Demonstrated strong proficiency with Microsoft Office suite.
- Must have advanced Excel skills.
- Knowledge of Salesforce, Buy-to-Pay, and Concur a plus.
- Supervisory experience required.
Salary : $28 - $32
