What are the responsibilities and job description for the HR Coordinator/ Admin Assistant position at D Miller & Associates PLLC?
Join Our Team at D. Miller & Associates, PLLC!
Hey there! We're D. Miller & Associates, PLLC – a respected personal injury and mass tort law firm in the heart of Houston, Texas. For over 20 years, we've been fighting the good fight for our clients, and now, we're expanding our team! We believe in being heroes for our clients and neighbors, and our commitment to delivering top-notch service is what keeps us thriving. Our secret sauce? We put quality over quantity, always. As we continue to grow and evolve, we’re looking for awesome people like you to join the adventure.
What We're Looking For: HR Coordinator/Admin Assistant Extraordinaire
Are you a master of multitasking, a problem-solving pro, and someone who can keep things running smoothly without breaking a sweat? Great! We're searching for an HR Coordinator/Admin Assistant to join our dynamic team. In this role, you’ll be wearing lots of hats – from handling employee relations and recruitment to making sure our office runs like a well-oiled machine. You’ll be the go-to person for all things HR, helping with training programs, managing compliance, and even pitching in on payroll. Sound like fun? Then read on!
About the Role:
The HR Coordinator/Admin Assistant plays a crucial role in supporting the human resources department and ensuring the smooth operation of administrative functions within the organization. This position is responsible for managing employee records, assisting with recruitment processes, and facilitating onboarding for new hires. The HR Coordinator/Admin Assistant will also handle various administrative tasks, such as scheduling interviews, maintaining HR databases, and preparing reports. By effectively coordinating HR activities, this role contributes to a positive workplace culture and enhances employee engagement. Ultimately, the HR Coordinator/Admin Assistant helps to create an efficient and organized HR environment that supports the overall goals of the company.
Minimum Qualifications:
- Proven experience in an administrative role, preferably within an HR department.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proactive and independent with the ability to take initiative.
Preferred Qualifications:
- Experience with HR software and applicant tracking systems.
- Knowledge of labor laws and regulations.
- Certification in HR (e.g., SHRM-CP, PHR) is a plus.
- Prior Law Firm Experience a PLUS!
Responsibilities:
- Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews.
- Maintain and update employee records and HR databases to ensure accuracy and compliance.
- Facilitate the onboarding process for new employees, including orientation and training coordination.
- Educating employees on HR policies, internal procedures, and regulations.
- Support the HR team in organizing employee engagement activities and events.
- Prepare and distribute HR-related communications and reports as needed.
- Assist in overseeing front office department for coaching and mentoring.
- Assist HR Manager with administrative day to day tasks.
- Assist in conducting HR audits to ensure compliance with company policies, procedures, and legal requirements.
- Stay updated on federal, state, and local employment laws and regulations to ensure company-wide compliance.
- Review and correct employee timecard entrees.
Skills:
The required skills for this position include strong organizational abilities, which are essential for managing multiple tasks and maintaining accurate employee records. Effective communication skills are vital for interacting with candidates and employees, ensuring that information is conveyed clearly and professionally. Attention to detail is crucial when handling sensitive HR documents and preparing reports, as accuracy is paramount in this field. Preferred skills, such as familiarity with HR software, enhance efficiency in managing recruitment processes and employee data. Overall, a combination of these skills enables the HR Coordinator/Admin Assistant to contribute significantly to the HR team's success and the organization's overall effectiveness.
