What are the responsibilities and job description for the HR / Admin Assistant (Entry-Level) position at OptiSigns Inc.?

Company Overview

At OptiSigns, is a Tech company based in Houston, we’re on a bold mission to become the #1 digital signage platform globally. We’re a fast-growing, customer-obsessed team that values innovation, collaboration, and a commitment to delivering exceptional service. As part of our expansion, we’re looking for an HR / Admin Assistant who is eager to grow their career in a dynamic, high-growth environment.

The Role : HR / Admin Assistant

As an entry-level HR / Admin Assistant , you will be the organizational backbone of our office, taking on a variety of responsibilities that are critical to keeping our team running smoothly. You’ll handle everything from HR onboarding paperwork to maintaining office supplies—all while juggling multiple tasks and prioritizing your workload.

Key Responsibilities

HR Onboarding Paperwork : Prepare and manage new hire documentation, ensuring all forms and records are accurate and up-to-date.
Payroll Entries & Updates : Assist with data entry and updates for employee payroll, maintaining confidentiality of sensitive information.
Office Supplies & Snack Inventory : Track and order office supplies, snacks, and other essentials; coordinate with vendors for timely restocking.
Travel Booking : Organize travel arrangements, book travel and help team members to have smooth experience.
Office Maintenance : Keep the office environment organized and presentable, handling day-to-day tasks such as tidying common areas.
Shipping & Receiving : Manage incoming and outgoing packages, liaise with carriers, and update relevant documentation.
Special Assignments : Occasionally assist with off-hours tasks such as airport pick-ups for traveling or overseas employees.
Additional Support : Provide general administrative and HR support as requested, demonstrating adaptability and resourcefulness.

Requirements

HR or Accounting experience preferred, but not required.

Highly Organized : Excellent attention to detail and an ability to prioritize tasks in a fast-paced setting.

Sense of Urgency : Comfortable working with tight timelines and shifting priorities.

Resourcefulness : Quick learner who can work independently, troubleshoot issues, and find creative solutions.

Strong Communication : Effective verbal and written communication skills, with the ability to handle sensitive information discreetly.

Interpersonal Skills : Ability to navigate human dynamics, understanding how to foster a positive and inclusive workplace.

Good Business Acumen : Awareness of basic business and HR practices, with strong analytical and critical thinking abilities.

Willingness to Flex : Comfortable handling occasional off-hours responsibilities, such as picking up employees from the airport.

Team Player : Collaborative spirit and a “can-do” attitude, ready to step in wherever help is needed.

Benefits

Why Join OptiSigns?

Career Growth : This role is designed for early-career professionals with clear pathways into more senior HR, administrative, or operational roles as you develop.

Dynamic Environment : Experience a fast-paced, innovative culture where you’ll learn something new every day.

Great Team : Work alongside passionate, driven colleagues who value teamwork and the customer experience.

Benefits :

Dental, Health, and Vision Insurance

Flexible Schedule

Paid Time Off

Opportunities for professional development and networking

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HR / Admin Assistant (Entry-Level)

What are the responsibilities and job description for the HR / Admin Assistant (Entry-Level) position at OptiSigns Inc.?

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