What are the responsibilities and job description for the Manufacturing Administrative Assistant position at Dürr Systems Inc?
Location: De Pere, WI
Position Summary: This is a key position for communication and the organization of all required departmental needs and requirements. The position requires a highly professional, organized individual with a "team player" attitude who can handle daily changing tasks for the Operations department and employees.
Essential Functions and Responsibilities
- Maintain organization of the Production Office
- Schedule meetings and organize calendars
- Review and verify all department expense reports and timesheets for accuracy and completeness
- Coordinate department travel requests
- Maintain up to date employee vacations records
- Maintain logs, tracking and distribution of CCR's
- Maintain assigned department conference rooms and equipment
- Work with Marketing to ensure all new forms, procedures, presentations, etc. conform to Durr standards
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to team; teach and train, as needed, to allow some personnel to be self sufficient
- Assist with the filing of project and confidential information
- Assist with presentations, charts, and meeting minutes
- Organize customer lunches and special events
- Assist with minor IT support issues as needed; teach and train as needed, to allow some personnel to be self sufficient
- Fill in for switchboard coverage as needed
- Support with uniform program for team
- Assist with ordering of office supplies
- Support with MAT2 students and interns
- Assist with minor SAP support, teach and train, as needed, to allow some personnel to be self sufficient
- Assist with drug testing authorization forms for plant security
Nonessential Functions
- Perform other duties as assigned
- Support special one time or annual events with organization and execution
Qualifications
- High School Diploma required
- Associate degree preferred
- Two or more years of experience as a department Administrative Assistant
- Position related experience within an engineering or purchasing environment preferred
- Excellent written and verbal communication skills
- Detail oriented
- Good organization and time management skills
- Demonstrated ability to work well in a team environment
- Ability to work in a fast-paced, multi-tasking environment while maintaining a positive attitude
- Demonstrated ability to maintain confidentiality when required
- Ability to make disciplined decisions based on facts and lessons learned
- Adaptable to change in a learning environment
- Self-starter capable of executing assigned tasks and solving problems in a diplomatic and professional manner
- Proficient with Microsoft Office products: Word, Excel, PowerPoint and Outlook
- Experience with SAP preferred
