What are the responsibilities and job description for the Secretary/Receptionist position at D'Venus Spa LLC?
Overview
We are seeking a highly organized and professional Receptionist/Secretary to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Duties
- Answer and direct incoming calls using phone systems, ensuring all inquiries are handled promptly and professionally.
- Perform clerical duties including filing, data entry, and maintaining organized records.
- Assist in managing schedules and appointments for staff members.
- Provide customer service support by addressing client questions and concerns effectively.
- Proofread documents for accuracy and clarity before distribution.
- Maintain office supplies inventory and place orders as necessary.
- Support medical reception duties if applicable, including patient check-in and appointment scheduling.
- Utilize QuickBooks for basic accounting tasks as needed.
- Collaborate with team members on various administrative projects to enhance office efficiency.
Experience
- Previous experience as a receptionist or in an administrative role is preferred.
- Familiarity with phone systems and clerical procedures is essential.
- Proficiency in data entry with a keen eye for detail.
- Bilingual candidates are encouraged to apply to better serve our diverse clientele.
- Experience as a medical receptionist is a plus but not mandatory.
- Knowledge of QuickBooks is advantageous but not required.
- Strong customer service skills with the ability to interact positively with clients and colleagues alike.
- Experience as a personal assistant or in proofreading roles will be considered beneficial.
Join us in creating a welcoming environment for our clients while supporting our team through your administrative expertise!
Job Types: Full-time, Part-time
Pay: $13.00 - $15.90 per hour
Schedule:
- 4 hour shift
- Evening shift
- Monday to Friday
- Morning shift
- Weekends as needed
Ability to Commute:
- Langhorne, PA 19047 (Required)
Ability to Relocate:
- Langhorne, PA 19047: Relocate before starting work (Required)
Work Location: In person
Salary : $13 - $16