What are the responsibilities and job description for the Medical Records Manager position at D2 Government Solutions?
Job Description
Job Description
D2 Government Solutions (D2GS) is seeking one full time candidate for Medical Records Manager at our Raper Armory, WY site.
About D2 Government Solutions :
D2GS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Visit us on the web at www.d2-gs.com to learn more.
D2 Government Solutions provides aviation and administrative support services to various government agencies. Our aviation services include base operations, aircraft flight operations, maintenance, logistical support, training, range support, aerial imaging, and repair operations. We also provide a variety of administrative support services to include mail room, military transition assistance, training, clerical support for identification processing, medical support services, and other similar services.
Responsibilities :
- Perform data entry into MHS-Genesis, MODS, MEDCHART, PRT, DenClass, and other WYARNG-specific databases as required to track and manage Soldiers’ medical readiness.
- Scan, file, and track both digital and hard-copy Soldier Treatment Records (STR) ensuring proper documentation management.
- Initiate, document, and follow up on Soldier profiling actions and treatment requirements, ensuring all steps are accurately recorded.
- Log all contacts (email, telephone, or in-person) with Soldiers, their cases, or their unit administrative support into eCase or other relevant systems.
- Initiate, process, and track all medical board cases, including MED, NDR-PEB, and MAR2.
- Attend PHA (Periodic Health Assessment) events as determined by the needs of WYARNG and unit requirements.
- Ensure Soldiers referred by providers for specific medical tests or requirements are tracked and managed according to provider orders.
- Communicate with Soldiers and medical / dental offices to obtain documentation and coordinate treatment plan reviews.
- Support Soldiers in achieving medical readiness (MRC 1 or 2) by tracking appointments, communicating with their unit to ensure attendance, and following up on required documentation.
- Review and track abnormal health assessment lab results, contacting Soldiers and their units to follow up and coordinate further testing when needed.
- Document all actions related to a Soldier’s case in eCase within one business day, including appointment updates, lab results, or other actions.
- Ensure adherence to applicable regulations and policies, such as AR 40-58, AR 40-66, AR 40-400, AR 40-501, AR 40-502, AR 600-8-4, AR 25-50, and WYARNG-specific instructions or SOPs.
- Coordinate care for Soldiers with Line of Duty (LOD) and non-LOD injuries or illnesses to minimize the time they are in a non-deployable status.
- Maintain Soldier medical records in accordance with AR 40-66, HIPAA, and other applicable privacy guidelines, ensuring records are complete and accurate.
- Track and ensure the appropriate MRC status for Soldiers is reflected in the systems, including MEDPROS and eCase.
- Retrieve and prepare Soldier records for medical board packets, pre-deployment readiness events, and case reviews.
- Monitor and track Soldier medical and dental appointments, coordinating with Soldiers and units to ensure timely attendance.
- Validate and manage Soldier treatment plans and STR in eCase, ensuring accurate and up-to-date documentation of care.
Qualifications :
