D3 Search is actively seeking an Administrative Supervisor candidate for a well-established and highly respected AMLAW ranked international law practice located in Los Angeles, CA (90017).
Position Title :
Administrative Supervisor
- Important Note : 2.5 yrs. supervisory experience in a LAW FIRM is REQUIRED.
Location / Map :
Los Angeles, CA (90017)
Employer Work Model :
Flexible hybrid work model (3 onsite / 2 remote).
Employment Status :
Full-time | direct hire employment opportunity. Exempt role.
Position Details / Description :
The Administrative Supervisor , under the direction of the Director of Business Operations, oversees the day-to-day operations of assigned departments for the local office (Los Angeles, CA | 90017) and has a lead role in coordinating Firmwide initiatives and activities.
In this capacity, the Administrative Supervisor will :
Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions; Supervise direct report staff and projects;Manage the workflow, resources and priorities in assigned functions;Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Paralegals, Office Services, Records, Facilities and / or Reception;Execute the Firms initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;Plan and execute office events;Participate in the hiring process for administrative staff including the interview process;Participate in budget control and maintenance in assigned departments;Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;Assist with related events / activities, as needed;Work beyond scheduled hours as required; andHandle additional related projects as necessary.Proficiencies :
Advanced proficiency in Microsoft Office Suite;Fundamental proficiency in planning, allocating and reconciling an operations budget;Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;Fundamental knowledge of records management, preferably in a legal environment;Fundamental knowledge of facilities procedures and best practices;Fundamental knowledge of reception procedures and best practices; andFundamental knowledge of office management and procedures (preferred).Qualifications :
Bachelors degree ( preferred );At least 2 years of supervisory experience ( preferred ); andAt least 6 years of experience in a professional services or legal environment ( REQUIRED ).Salary / Compensation & Benefits :
Starting salary range is 85K to 105K (DOE / DOQ) plus a comprehensive & robust health benefits package, 401K, generous PTO, paid parking onsite, and many other notable employee perks, etc.
If interested in this Administrative Supervisor role with this highly respected AMLAW ranked international law practice situated in downtown Los Angeles, CA (90017), and you meet the above qualifications / requirements, please contact the following D3 rep. :
Don Moser | D3 Search
don@d3search.com | ?? 213-785-2485www.d3search.comD3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
