What are the responsibilities and job description for the Associate Legal Administrator position at D3 Search?
D3 Search is currently seeking an Associate Legal Administrator candidate for a well-established and highly respected CA-based regional law practice headquartered in El Segundo, CA (90245).
Position Title:
Associate Legal Administrator
- Note: Prior employment as an Office Manager, Office Administration, Office Coordinator with a small to mid-size law practice is REQUIRED.
Location/Map:
El Segundo, CA (90245)
Employer Work Model:
Flexible hybrid work model.
Employment Status:
Full-time | direct hire employment opportunity. Non-exempt position.
Position Details/Description:
We are seeking a highly skilled and professional Associate Legal Administrator to provide critical support to the firm's Executive Director in managing legal operations and strategic initiatives of a CA-based regional law practice.
This is a 40-hour per week, non-exempt position that typically requires 3-4 days per week in-office, based on firm needs, with flexibility to work from home as the role and schedule allow.
This role offers a unique opportunity for individuals interested in a future career in legal administration, providing hands-on experience and valuable exposure to law firm management.
The ideal candidate will thrive in a fast-paced legal professional environment, balancing multiple high-stakes projects with attention to detail and quality. This position requires exceptional prioritization skills, professionalism, and an ability to navigate complex administrative tasks with discretion.
General Requirements/Qualifications:
- Bachelor's degree required.
- Minimum of 3 years of experience in a law firm or professional services environment
- Advanced proficiency in Microsoft Office Suite
- Proven ability to maintain confidentiality and handle sensitive information
- Strong communication and collaborative leadership skills
- Excellent written, verbal, and interpersonal skills
- Project management and analytical skills
- Ability to anticipate needs and proactively solve problems
- Familiarity with legal terminology and documentation
Position Responsibilities:
Executive Director & Project Management Support:
- Manage special projects and firm-wide initiatives, coordinating resources, deadlines, and ensuring deliverables are met
- Assist with planning and executing firm events and business meetings
- Prepare meeting materials, including agendas and minutes, and follow-up on action items
- Conduct research, analyze data, and prepare reports to support strategic decision-making
Business & Financial Reporting:
- Create and maintain financial spreadsheets for reporting and analysis
- Prepare financial reports to support the Executive Director and firm leadership
- Assist with applications for business insurance renewals and selection of employee benefits
- Help maintain annual corporate records, including obtaining required signatures from shareholders
Communications & Liaison w/ Firm Employees:
- Facilitate effective communication between the Executive Director, Firm Managing Partner, Office Managing Partners, Partners, Department Heads, and Managers
- Draft, edit and distribute high-level correspondence, legal documents, and presentations
- Act as a liaison between internal departments and external stakeholders, skillfully managing expectations among various parties
Operational Support:
- Develop and maintain efficient systems for tracking and prioritizing tasks across departments and projects
- Conduct periodic assessments of office needs to ensure optimal functionality
- Identify and resolve conflicts in scheduling
- Stay updated on emerging technologies, including AI and best practices in legal administration
- Track and upload confidential information to SharePoint Intranet Site
Salary/Compensation & Benefits:
Starting salary range is up to 110K (DOE/DOQ) plus a comprehensive & robust health benefits package, 401K, generous PTO, hybrid work model based on weekly/monthly work demands, paid parking onsite, and many other notable employee perks, etc.
If interested in this Associate Legal Administrator role situated in El Segundo, CA (90245), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Don Moser | D3 Search
📬don@d3search.com | ☎️ 213-785-2485
📡 www.d3search.com
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
