Executive Legal Secretary

D3 Search is actively seeking a mid-level Transactions Legal Assistant candidate for a well-established and highly respected CA-based law practice with an office located in Brea, CA (92821).

Position Title:

Transactional Legal Assistant

• Note: 5 yrs. of relevant legal secretarial experience is REQUIRED

Location/Map:

Brea, CA (92821)

Employment Status:

Full-time employment opportunity | non-exempt role (OT in accordance w/ CA laws).

Employer Work Model

Flexible hybrid 3/2 work model (3 onsite & 2 remote).

Position Summary:

The Legal Assistant will support four or more attorneys (two equity shareholders), including the Managing Partner, in a secretarial/executive assistant capacity. Provides a wide range of administrative, clerical and document processing services in the corporate and other transactional practice departments.

The firm offers a tiered hybrid work model – fully onsite for the first 30 days, 4 days in/1 day remote for the next 30 days and then transitioning to 3 days in/2 days remote after six (6) months. Flexibility to work overtime as needed.

Duties & Responsibilities:

• Manages phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary. Communicate with clients, opposing counsel, courts, and liaisons.
• Processes time entry, opens new matters, drafts engagement letters and audits responses
• Makes reservations, processes reimbursement expenses, maintains calendar, collates information and other administrative duties, as needed by the department
• Conducts research
• Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.
• Manages document deliveries and tracks final executed documentation
• Collaborates with team members, providing assistance when time permits

Skills & Competencies:

• Familiarity with the practice of corporate/public entity law is a plus.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
• Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well as a team.
• Position requires ability to move from the workstation or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys and receive instructions.
• Position also requires the ability to work under pressure to meet strict deadlines.

Qualifications & Prior Experience:

• Bachelor’s Degree or equivalent experience is preferred
• Minimum 5 years of experience, working in a business law practice with exposure to corporate & public law areas.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies and experience with e-filing
• Exceptional computer skills with the ability to learn new software applications quickly
• Knowledge of DocuSign is preferred

Salary/Compensation/Benefits:

Yearly salary is 90K-95K (DOE/DOQ) plus a comprehensive and robust health benefits package, generous PTO, flexible hybrid work model (3/2), onsite parking, annual salary reviews/increases and lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this full-time/direct hire Transactions Legal Assistant role in Brea, CA (92821), and you meet the above qualifications/requirements, please do not hesitate to contact the following D3 rep.:

Don Moser | D3 Search

📬don@d3search.com | ☎️ 213-785-2485

📡 www.d3search.com

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.