EXECUTIVE SECRETARY

Salary : $61,620.00 - $74,868.00 Annually

Location : Rowland Heights (Los Angeles County), CA

Job Type : Regular Full-time

Job Number : D-24 / 25-56

Department : Personnel / Default

Opening Date : 01 / 31 / 2025

Closing Date : 2 / 24 / 2025 4 : 30 PM Pacific

ASSIGNMENT

POSITION :

There is currently one (1) full-time Executive Secretary-Bilingual / Bi-literate position available, eight (8) hours per day, five (5) days per week, twelve (12) months per year located at the District Office in the Superintendent's office. The tentative work hours are 8 : 00 a.m. - 4 : 30 p.m. An eligibility list will be established to fill current and future vacancies.

If you wish to be considered for a BILINGUAL position, please indicate in the supplemental questions you will be asked at the end of the application process. You will be tested for your ability to speak, read and / or write in the second language as part of the testing process.

The monthly salary for the job classifications are as follows :

• Executive Secretary - $5,135.00 - $6,239.00 Monthly
• Executive Secretary-Bilingual / Bi-literate (Spanish) - $5,391.00 - $6,554.00 Monthly

FILING PERIOD

Applications for this position will be accepted online only until February 24, 2025, at 4 : 30 pm .

SUMMARY OF DUTIES

Under the direction of a Cabinet-level administrator, provides secretarial support; serves as a liaison, coordinates between the administrator and other staff or community members as well as vendors, attorneys, parents, other Cabinet members and their offices, Board members, State organizations and legislative offices; performs specialized activities as required; serves as the office coordinator over other clerical employees; and supports the administrator in District-authorized involvement in professional organizations at the local and State levels.

DISTINGUISHING CHARACTERISTICS

The class of Executive Secretary is distinguished from the class of Administrative Secretary in that the latter reports to a Director and serves an office which provides a wider scope of services to other departments and schools. The class of Executive Secretary reports to a Cabinet-level administrator with a broad scope of District-wide responsibilities.

Confidential / Supervisory Salary Schedule : Range 23.5, 24.5

EMPLOYMENT REQUIREMENTS

EDUCATION : Graduation from high school or equivalency and two years (48 semester or 72 quarter units) of college-level course work in business administration, public administration, or a closely related field. Up to two years of additional experience working at a secretary level position or higher for a principal, director, or executive level administrator may be substituted for the required college coursework.

EXPERIENCE : Four years of increasingly responsible secretarial / clerical experience including at least two years working in a secretary level position or higher for a principal, director, or executive level administrator. Experience with a public agency is preferred, but not required.

Applicants must provide a copy of the following documents at the time of application (you may upload the documents to your profile) :

Documents may be uploaded to your profile or emailed to

Applications without the supporting documents will be considered incomplete and will be disqualified. Transcripts / Diplomas from foreign countries must be certified to meet the US equivalent to be considered.

Resumes will not be considered in lieu of a formal application.

LICENSE / LANGUAGE REQUIREMENTS : A valid Class C, California Driver License, a good driving record, and use of a private automobile may be required, and if so, must be maintained during employment. Incumbents in the class of Executive Secretary - Bilingual / Biliterate (Spanish) are required to speak, read and write Spanish and English.

WORK ENVIRONMENT : Employees in this classification work primarily inside an office environment with frequent interruptions with changing priorities and short deadlines, may be required to drive an automobile to conduct work and have direct contact with District staff and the public.

PHYSICAL REQUIREMENTS : Employees in this classification stand, walk, sit, stoop / bend, reach overhead, lift and carry up to 15 lbs., use fingers repetitively, use both hands simultaneously, speak clearly, hear normal conversation, and see small details.

EXAMINATION

EXAMINATION - OPEN / PROMOTIONAL WITH DUAL CERTIFICATION :

The examination process may consist of the following :

SUPPLEMENTAL INFORMATION

PROOF OF EDUCATION :

If you received your education outside of the United States, you MUST have your degree / transcripts evaluated by an approved agency transcript evaluation service that certifies that your degree meets the United States equivalent for it to be considered. For more information about organizations who offer this service, please access the following :

ADVANCED SALARY STEP PLACEMENT

New employees are normally placed at Step A of the appropriate salary range for this classification. If the hiring authority requests advanced salary step placement to the Personnel Director, the new employee's eligibility will be determined in accordance with Personnel Commission Rule and Regulation 17.2.1. The Personnel Commission shall have final approval on any advanced salary step placement requests. Contact the Personnel Commission office for further information if you are hired. Advanced salary placement is only available to employees upon their initial hire

APPOINTMENT

Candidates who pass all hurdles of the testing process will be placed on an eligibility list in rank order based on final scores including any veteran's / seniority credit. The top three ranks of eligibles who are ready and willing to accept the position shall be referred to the hiring administrator for interview. The eligibility list will be established for six months . All new employees are subject to passing a physical examination, tuberculosis test, background review and must provide satisfactory evidence of authorization to work in the United States. Employment start date is contingent upon fingerprinting and criminal background clearance.

In accordance with Education Code 45301, an employee appointed to this class must serve a probationary period of six (6) months or 130 working days of paid service, whichever is longer. No employee shall attain permanent status in the classified service until s / he has completed a probationary period in a class. An employee may be released at any time during the probationary period.

PROCESSING FEE

New employees will be charged a processing fee (approximately $64) for the cost of fingerprinting. This fee must be paid at the time of processing appointment, with a MONEY ORDER ONLY, payable to RUSD.

VETERANS CREDIT

For entry level classes, veterans with thirty (30) days or more of active service (during a time of war or national emergency) who obtain a passing score shall be allowed an additional credit of five (5) points and disabled veterans receive ten (10) additional points. Entry-level positions are defined as all positions within the classified service when the eligible is first employed by the District, except for positions designated management or senior management. Veterans must supply a copy of their form DD214 along with their application in order to receive such credit. Veterans credit can only be applied once, upon initial hire.

VACATION

Effective July 1, 2023, all Confidential / Supervisory employees shall earn their vacation accrual according to the following vacation accrual schedule :

In years 4-10 of service, employees earn 1.417 vacation days per month with a maximum of 17 days per year,

In years 11-15 of service, employees earn 1.583 vacation days per month with a maximum of 19 days per year,

In years 16-17 of service, employees earn 1.750 vacation days per month with a maximum of 21 days per year and

In years 18 and beyond, employees earn 2 vacation days per month with a maximum of 24 vacation days per year.

Each increase in vacation allotment specified above starts in the month following the completion of the specified number of years.

HOLIDAYS

For employees who work tweve (12) months, fifteen (15) paid holidays and two (2) floating holidays are granted each calendar year.

SICK LEAVE

One (1) day of sick leave is earned for each full month of service which may be accumulated from year to year. Employees who transfer from another California school district, including a county superintendent of schools office, who have accrued sick leave may request that it be transferred to Rowland Unified School District.

HEALTH INSURANCE

Employees whose regular work assignment is thirty hours or more per week are eligible to participate in the District's insurance program which consists of major medical insurance, dental insurance, vision, life insurance and income protection.

The District provides eligible employees major medical, dental, vision, and life insurance.

Click here to view the benefits summary :

If you have additional questions, please contact the Risk Management office at 626-854-8382.

EDUCATIONAL STIPEND

Effective July 1, 2023, all classified Confidential / Supervisory and Classified Management employees who hold a Bachelors or Masters degree in excess of the minimum educational level required for their position shall be provided with one annual stipend which shall be provided as follows :

Masters Degree : $1000 annually

ADVANCED SALARY STEP PLACEMENT :

New employees are normally placed at Step A of the appropriate salary range for this classification. If the hiring authority recommends advanced salary step placement to the Personnel Director, then the new employee's eligibility will be determined in accordance with Personnel Commission Rule and Regulation 17.2.1. The Personnel Commission shall have final approval on any initial salary step placement recommendations. Contact the Personnel Commission office for further information if you are hired.

These supplemental questions are part of the selection process and are considered part of your application. These questions give you the opportunity to fully explain your background and qualifications as they pertain to this position. Your answers to the following Supplemental Questions are required for your application to be considered complete. Please note : if you do not have experience in a given area, type "none." Please do not write "please refer to my resume / application" as these answers will be considered incomplete and you will not be given any credit.

Do you possess a valid CA Driver License?

Please identify your highest level of education.

How many years of experience do you have working at the Secretary level or higher supporting a principal, director, or executive level administrator?

This position requires four years of increasingly responsible secretarial / clerical experience.Increasingly Responsible = Work experience shows an increase in responsibility and title.Please list your employer(s), the title(s) of your position(s), the duties you performed, and the dates of employment for each job in which you gained this experience. Do not type "see resume" or you will not be given credit.Experience listed here MUST be reflected in your application for it to qualify.

Please describe the level and type of administrative assistance you have provided to management positions. Include assistance such as interpreting direction to the administrator's subordinates, coordinating projects, compiling information for the administrator, and managing the administrator's schedule.Please list the organizations, your title(s), duties, and the length of time employed there. If you do not have any experience in this area type "N / A".

Describe the most complex project you have completed utilizing Word, Excel, PowerPoint, and desk top publishing software (any). Feel free to include any other relevant software.Provide an example for each software listed.

Describe your experience maintaining and preparing detailed reports. Specify the type of reports you have worked with.Please list the organizations, your title(s), duties, and the length of time employed there. If you do not have any experience in this area type "N / A".

Describe your experience working with and maintaining the confidentiality of private or sensitive information. Provide specific examples of the procedures you used to safeguard such information.Please list the organizations, your title(s), duties, and the length of time employed there. If you do not have any experience in this area type "N / A".

I am interested in being tested for a bilingual / bi-literate (Spanish) position.

I have uploaded my transcripts and diplomas (required for the application to be considered complete).Please note : Foreign degrees must be evaluated for the US equivalent to be considered. Please see job posting for information as to where you can obtain this evaluation as the District only accepts them from certain vendors.

CONVICTION DISCLOSURE REMINDERI understand that I must disclose criminal convictions and that failure to do so, regardless of expungements, will be cause for any conditional offer of employment to be rescinded due to a failure to disclose.All District staff undergo criminal background checks via the Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI), regardless of how long ago it was, IT WILL SHOW UP. Please be honest.Please return to the QUESTIONS section if you need to update your application BEFORE submitting.I have read and understand the statements above.

I certify that I have answered the supplemental questions accurately and truthfully.

Required Question

Salary : $61,620 - $74,868