What are the responsibilities and job description for the Accounts Payable Coordinator position at DAC, Inc.?
Job Description
Job Description
Description :
Accounts Payable Coordinator Responsibilities
- Ensure purchase orders, vendor invoices and packing slips are processed properly and that invoices are paid within terms, taking full benefit of discounts that are available.
- Understand the work associated with the different divisions of the company and the vendors associated with that division, and the pricing structure of those vendors.
- Maintain current vendors in the accounting system with accurate addresses, W-9, TIN Request information, and tax implications and maintain relationships with vendor staff.
- Process employee receivables and expense reports and accumulate receipts for all credit cards and expense reports and book accordingly.
- Process monthly Corporate Credit Card invoice statements and ensure that all expenses are necessary, and cost accounted with proper descriptions to correct cost accounts.
- Allocate all purchases to proper job cost, overhead or administrative accounts.
- Maintain an organized filing system and ensure that all purchase items are filed properly in job directories and accounting directories.
- Maintain sub-contract job accounting, review sub-contractor progress billings, and ensure lien releases are received for subcontractors prior to payments.
- Provide or obtain the proper customer vendor documents including Resale certificates terms and conditions etc.
- Provide expenditure reports when necessary and alert upper management if there is a suspicious expense issued to the company for payment.
- Assist to maintain inventory account and month-end reconciliation and work with the Warehouse staff to ensure accurate quarterly and annually inventory value.
- Ensure that items purchased for assets are brought to the attention of the Controller, and track purchases by serial number, ensuring that they are properly reflected in the general ledger and the asset tracking program.
- Maintain, order, and control the cost of office supplies in coordination with Office Coordinators in all branch offices.
- Serve as a backup to the Accounts Receivable Coordinator when needed.
- Perform all other duties as assigned.
Requirements :
Accounts Payable Coordinator Qualifications
