What are the responsibilities and job description for the Accounts Payable Specialist position at Dagen?
Accounts Payable Specialist located in NW Houston. On-site daily. 7AM-4PM (must be able to work these hours). Must have Excel skills.
We are looking for a qualified AP specialist to work for a construction client. Hours are 7-4 and will be contract for up to 6 months.
Summary of Position/Purpose:
The Accounts Payable Specialist is responsible for managing the financial processing of transactions for the organization. This role involves ensuring timely and accurate payment of invoices, reconciling discrepancies between supplier invoices and material receipts, and maintaining strong vendor relationships. The Accounts Payable Specialist will utilize advanced Excel functions to ensure all payable records are accurate and up-to-date.
Essential Duties, Functions and/or Responsibilities:
- Invoice Reconciliation: Reconcile discrepancies between supplier invoices and actual material receipts, addressing issues such as quantities, prices, short shipments, and damages.
- Issue Resolution: Identify the source of errors and determine the correct avenue to resolve them.
- Vendor Statement Management: Work with vendor statements to ensure all invoices are confirmed before their due dates, or communicate issues if unable to do so.
- Data Analysis: Use VLOOKUPs and other Excel functions to compare large vendor statements with system records.
- Attention to Detail: Ensure accuracy and completeness in all accounts payable activities.
- Communication: Collaborate with vendors and internal departments to resolve payment issues and discrepancies.
- Documentation: Maintain accurate records of all reconciliations and issue resolutions.
Education and/or Work Experience Requirements:
- Associates Degree in Accounting, Finance, Business Administration, or a related field (Bachelors Degree preferred).
- 2 years of experience in accounts payable or a related financial role.
- Experience with ERP systems and proficiency in Microsoft Excel, including VLOOKUPs.
- Strong analytical and problem-solving skills.
- Attention to detail and ability to work independently.
- Excellent communication and interpersonal skills.
